Executive Assistant to the CEO

Job Title: Executive Assistant to C-Level Executive Location: Dubai, UAE Language Skills: English, ( Arabic is an advantage) Employment Type: Permanent Target Start Date: ASAP Job Summary: We are looking for a highly organized, proactive, and professional Executive Assistant to support a C-Level Executive with executive, administrative, and business-related responsibilities. The ideal candidate will have a minimum of 5 years’ experience supporting a CEO, C-Level, Executive, Board Member, or senior management, with strong communication, organizational, and time-management skills. The candidate must be proactive, discreet, detail-oriented, able to anticipate requirements. Job Responsibilities: • Manage the Executive’s calendar, appointments, meetings, and priorities. • Liaise professionally with Board Members, senior executives, clients, and key stakeholders. • Prepare PowerPoint presentations, reports, meeting materials, correspondence, and business documents. • Arrange flights, hotels, transportation, and business travel itineraries. • Process and follow up on expenses, claims, reimbursements, and related documentation. • Organize and coordinate meetings, corporate events, conferences, and business functions. • Follow up on actions and ensure deadlines and commitments are met. • Handle confidential information with discretion. • Anticipate the Executive’s needs and proactively resolve issues. • Manage multiple priorities and provide general executive and administrative support as required. Qualifications & Education Requirements: • Minimum 5 years of relevant Executive Assistant / Personal Assistant experience. • Experience supporting a CEO, C-Level Executive, Board Member, or senior executive. • Experience liaising with Board Members and senior stakeholders. • Strong PowerPoint and Microsoft Office skills. • Experience with travel arrangements, hotel bookings, expenses, claims, and event coordination. • Bachelor’s degree preferred. • Excellent written and spoken English; Arabic is an advantage. Core Competencies: • Highly proactive and organized • Excellent communication and interpersonal skills • Strong attention to detail • Professionalism and discretion • Strong follow-up and problem-solving skills • Ability to multitask and prioritize • Ability to work independently. • Results-oriented and solution-focused Show more Show less

Minimum 5 years of relevant Executive Assistant / Personal Assistant experience. Experience supporting a CEO, C-Level Executive, Board Member, or senior executive. Experience liaising with Board Members and senior stakeholders. Strong PowerPoint and Microsoft Office skills. Experience with travel arrangements, hotel bookings, expenses, claims, and event coordination. Bachelor's degree preferred. Excellent written and spoken English; Arabic is an advantage.

Manage the Executive’s calendar, appointments, meetings, and priorities. Liaise professionally with Board Members, senior executives, clients, and key stakeholders. Prepare PowerPoint presentations, reports, meeting materials, correspondence, and business documents. Arrange flights, hotels, transportation, and business travel itineraries. Process and follow up on expenses, claims, reimbursements, and related documentation. Organize and coordinate meetings, corporate events, conferences, and business functions. Follow up on actions and ensure deadlines and commitments are met. Handle confidential information with discretion. Anticipate the Executive’s needs and proactively resolve issues. Manage multiple priorities and provide general executive and administrative support as required.