Executive Assistant

Welcome to MultiBank Group, a global financial pioneer established in 2005 in California and now proudly headquartered in Dubai, UAE. We specialize in delivering cutting-edge trading technology, unparalleled liquidity, and exceptional customer service. Our extensive range of financial products includes Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs. Join our thriving community of over 2 million clients across 100 countries, contributing to a daily trading volume exceeding US$ 35 billion. As a heavily regulated institution with oversight from 18+ financial regulators across 5 continents, and recipient of over 80 financial awards, MultiBank Group is devoted to innovation, excellence, and empowering our clients to achieve their financial goals. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Chairman and senior leadership team. The successful candidate will play a key role in managing executive priorities, coordinating cross-functional initiatives, and ensuring the smooth execution of day-to-day business operations. The ideal candidate will serve as a central liaison between the Chairman’s office and internal departments, facilitating effective communication, tracking key initiatives, and supporting strategic projects. This role requires exceptional organizational skills, professionalism, discretion, and the ability to thrive in a fast-paced, dynamic environment. Role Responsibilities • Manage complex calendars, scheduling meetings, conference calls, board reviews, and cross-functional discussions for senior leadership and key stakeholders. • Prioritize time-sensitive requests and coordinate with multiple departments to ensure effective use of executive time and alignment across business functions. • Act as a central point of coordination between the Chairman, executive leadership, and operational teams, ensuring seamless communication and timely follow-up on key initiatives. • Collaborate with department heads to monitor operational priorities, track project progress, and ensure action items are completed within agreed timelines. • Prepare, edit, and format reports, presentations, board materials, meeting agendas, minutes, and executive correspondence. • Maintain structured digital and physical filing systems, ensuring accurate document management, version control, and information accessibility. • Support strategic projects and operational initiatives by conducting research, gathering data, preparing analysis, and coordinating project milestones. • Facilitate cross-functional collaboration and assist in driving alignment on business objectives, operational improvements, and executive directives. • Monitor departmental updates, compile status reports, and provide leadership with clear visibility into ongoing projects and operational performance. • Handle confidential and sensitive information with the highest level of discretion, professionalism, and integrity. • Represent the executive office professionally in all internal and external interactions while maintaining strong relationships across the organization. • Provide ad hoc support for special projects, executive requests, leadership meetings, and company-wide initiatives as required. Qualifications • Bachelor's degree in Business Administration, Management, Communications, or a related field. • 3–5+ years of experience in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role supporting senior leadership. • Fluent in both English and Arabic, with excellent verbal and written communication skills. • Minimum typing speed of 60 words per minute (WPM) with a high degree of accuracy. • Proven experience managing executive calendars, travel arrangements, meetings, and administrative operations in a fast-paced environment. • Strong organizational, time management, and multitasking skills, with the ability to manage competing priorities effectively. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Strong attention to detail and ability to prepare professional reports, presentations, and executive documentation. • Ability to coordinate cross-functional initiatives, track action items, and ensure timely follow-up on key deliverables. Why Join Us? • Work with an industry-leading global financial institution. • Competitive salary and comprehensive employee benefits. • Opportunities for professional growth and career advancement. • Collaborative, inclusive, and dynamic work environment. • Commitment to innovation and professional excellence. Become part of our international community at MultiBank Group, dedicated to excellence, innovation, and shaping the future of finance. Show more Show less

Bachelor's degree in Business Administration, Management, Communications, or a related field. 3–5+ years of experience in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role supporting senior leadership. Fluent in both English and Arabic. Minimum typing speed of 60 words per minute (WPM) with a high degree of accuracy. Proven experience managing executive calendars, travel arrangements, meetings, and administrative operations in a fast-paced environment. Strong organizational, time management, and multitasking skills, with the ability to manage competing priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to coordinate cross-functional initiatives, track action items, and ensure timely follow-up on key deliverables.

Manage complex calendars, scheduling meetings, conference calls, board reviews, and cross-functional discussions for senior leadership and key stakeholders. Prioritize time-sensitive requests and coordinate with multiple departments to ensure effective use of executive time and alignment across business functions. Act as a central point of coordination between the Chairman, executive leadership, and operational teams, ensuring seamless communication and timely follow-up on key initiatives. Collaborate with department heads to monitor operational priorities, track project progress, and ensure action items are completed within agreed timelines. Prepare, edit, and format reports, presentations, board materials, meeting agendas, minutes, and executive correspondence. Maintain structured digital and physical filing systems, ensuring accurate document management, version control, and information accessibility. Support strategic projects and operational initiatives by conducting research, gathering data, preparing analysis, and coordinating project milestones. Facilitate cross-functional collaboration and assist in driving alignment on business objectives, operational improvements, and executive directives. Monitor departmental updates, compile status reports, and provide leadership with clear visibility into ongoing projects and operational performance. Handle confidential and sensitive information with the highest level of discretion, professionalism, and integrity. Represent the executive office professionally in all internal and external interactions while maintaining strong relationships across the organization. Provide ad hoc support for special projects, executive requests, leadership meetings, and company-wide initiatives as required.