Executive Assistant - UAE Nationals

The ideal candidate will act as a key coordination point between the Chief Office and internal/external stakeholders, driving follow-through on priority actions and maintaining a well-organized, agile executive environment. Responsibilities • You will manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Chief's time • You will coordinate and track priority initiatives and key action items within the Chief Office, ensuring timely follow-up and execution across stakeholders • You will support the Chief Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiency • You will liaise with senior internal and external stakeholders on behalf of the Chief Office, maintaining a high level of professionalism, discretion, and responsiveness • You will monitor incoming requests, correspondence, and matters requiring Chief attention, helping prioritize and escalate issues appropriately • You will support the planning, coordination, and follow-through of high-priority meetings, projects, and cross-functional initiatives • You will proactively identify coordination gaps, pending actions, and operational bottlenecks, helping drive resolution and momentum across initiatives • You will maintain oversight of key deliverables and timelines related to strategic projects and leadership priorities • You will contribute to creating a well-organized, agile, and responsive Chief Office environment that supports effective decision-making and execution • You will manage confidential and sensitive information with the utmost discretion and professional judgment • You will process expense reports, invoices, and reimbursements related to the Chief Office • You will maintain organized filing systems and document repositories for easy retrieval of key materials • You will manage administrative tasks for the Chief as needed, handled with appropriate discretion • You will coordinate internal and external events, offsites, and functions hosted or attended by the Chief • You will oversee the Chief Office and its facilities, ensuring a well-organized and functional working environment Qualifications • You will have a minimum of 5 years of professional experience as a Personal Assistant, Executive Assistant, or in a related executive-support role • You will have proven experience managing calendars, correspondence, and stakeholder coordination at a senior level • You will have strong organizational and project-tracking skills, with high attention to detail and discretion in handling sensitive matters • You will demonstrate excellent communication skills and the ability to liaise confidently with senior internal and external stakeholders • Proficiency in Arabic and English is mandatory • UAE Nationals ONLY Show more Show less

Minimum of 5 years of professional experience as a Personal Assistant, Executive Assistant, or in a related executive-support role; proven experience managing calendars, correspondence, and stakeholder coordination at a senior level; strong organizational and project-tracking skills, with high attention to detail and discretion in handling sensitive matters; excellent communication skills and the ability to liaise confidently with senior internal and external stakeholders; proficiency in Arabic and English is mandatory; UAE Nationals ONLY.

Manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Chief's time; coordinate and track priority initiatives and key action items within the Chief Office, ensuring timely follow-up and execution across stakeholders; support the Chief Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiency; liaise with senior internal and external stakeholders on behalf of the Chief Office, maintaining professionalism, discretion, and responsiveness; monitor incoming requests, correspondence, and matters requiring Chief attention, helping prioritize and escalate issues appropriately; support planning, coordination, and follow-through of high-priority meetings, projects, and cross-functional initiatives; proactively identify coordination gaps, pending actions, and operational bottlenecks to drive resolution and momentum; maintain oversight of key deliverables and timelines related to strategic projects and leadership priorities; contribute to a well-organized, agile, and responsive Chief Office environment that supports effective decision-making and execution; manage confidential and sensitive information with discretion and professional judgment; process expense reports, invoices, and reimbursements related to the Chief Office; maintain organized filing systems and document repositories for easy retrieval of key materials; manage administrative tasks for the Chief as needed with appropriate discretion; coordinate internal and external events, offsites, and functions hosted or attended by the Chief; oversee the Chief Office and its facilities, ensuring a well-organized and functional working environment.