Executive & Administrative Assistant to Director – Engineering Background

Company Description ALBADDAD Group is a global leader in fast-track building solutions, delivering temporary, semi-permanent, and permanent structures for diverse industries and projects. Founded in 1971, the company has grown from a local brand to an international organization operating in over 50 markets across the Middle East, Africa, Asia, Europe, and the United States. With headquarters in the UAE and KSA and facilities spanning more than 1.5 million square meters, ALBADDAD is supported by over 7,000 team members across the GCC region. The company is recognized with three Guinness World Records for constructing the world’s largest marquees in Mecca, demonstrating exceptional scale and delivery speed. Sustainability is a core focus, backed by recycling programs that significantly reduce waste and support carbon certification efforts. Role Description This is a full-time, on-site role based in Dubai for an Executive & Administrative Assistant to the Director with an engineering background. The role involves managing daily administrative activities, including calendar management, meeting coordination, travel arrangements, and document preparation for the Director. The assistant will support the Director in organizing engineering-related reports, presentations, technical documentation, and project follow-ups, ensuring information is accurate and delivered on time. Responsibilities include handling phone calls and correspondence, prioritizing inquiries, and maintaining professional communication with internal teams and external stakeholders. The role also requires preparing minutes of meetings, tracking action items, maintaining filing systems, and supporting office operations to ensure smooth workflows and efficient executive support. Qualifications • Candidates should possess strong Administrative Assistance and Clerical Skills for scheduling, documentation, recordkeeping, and office coordination. • Candidates should possess professional Phone Etiquette and Communication skills for managing calls, correspondence, and stakeholder interactions. • Candidates should possess Executive Administrative Assistance experience, including calendar management, meeting coordination, and support for senior leadership. • Candidates should ideally have an engineering background or familiarity with technical documentation and project workflows in engineering or construction environments. • Relevant qualifications include a diploma or bachelor’s degree in business administration, engineering, or a related field, proficiency in MS Office tools, strong organizational and time-management abilities, attention to detail, and the capacity to handle confidential information with discretion. Arabic Speakers Show more Show less

Diploma or bachelor’s degree in business administration, engineering, or a related field; proficiency in MS Office tools; strong organizational and time-management abilities; ability to handle confidential information with discretion; professional phone etiquette and communication skills; experience in executive administrative assistance including calendar management and meeting coordination; familiarity with technical documentation and project workflows in engineering or construction environments.

Manage daily administrative activities for the Director, including calendar management, meeting coordination, travel arrangements, and document preparation. Support the Director with organizing engineering-related reports, presentations, technical documentation, and project follow-ups; ensure information is accurate and delivered on time. Handle phone calls and correspondence, prioritize inquiries, and maintain professional communication with internal teams and external stakeholders. Prepare minutes of meetings, track action items, maintain filing systems, and support office operations to ensure smooth workflows and efficient executive support.