Administrative Assistant

Administrative Assistant – Dubai, UAE Company: ZPMC Recruitment Location: Dubai, UAE Employment Type: Full-time | On-site About ZPMC Recruitment ZPMC Recruitment is a specialist recruitment partner focused on the Maritime and Engineering sectors. We connect skilled professionals with organizations where their experience, capabilities, and career ambitions can make a meaningful impact. Our approach is built around understanding both sides of the recruitment process: the operational and commercial needs of our clients and the long-term career goals of our candidates. By focusing on quality, communication, and long-term fit, we help businesses build capable teams while supporting professionals in the next stage of their careers. The Role We are looking for a professional, organized, and proactive Administrative Assistant to support our team in Dubai. This is a hands-on administrative role suited to someone who is comfortable managing multiple priorities, communicating professionally with clients and candidates, and ensuring day-to-day office activities run efficiently. Key Responsibilities • Manage daily administrative and office activities. • Handle incoming calls, emails, and general correspondence professionally. • Coordinate calendars, appointments, meetings, and internal schedules. • Arrange business travel, accommodation, and related logistics when required. • Prepare meeting materials, reports, presentations, and correspondence. • Maintain accurate records, documents, databases, and filing systems. • Support recruitment and management teams with administrative requirements. • Coordinate office supplies, vendors, and general office logistics. • Communicate professionally with clients, candidates, suppliers, and internal stakeholders. • Assist with data entry and maintain accurate information within internal systems. • Handle confidential and sensitive information with appropriate discretion. • Ensure administrative tasks are completed accurately and within agreed deadlines. What We're Looking For • Previous experience as an Administrative Assistant, Executive Assistant, Office Administrator, or similar. • Strong organizational and time-management skills. • Excellent attention to detail and ability to manage multiple priorities. • Professional written and verbal communication skills. • Strong telephone and email etiquette. • Experience with calendar management, meeting coordination, and travel arrangements. • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. • Comfortable working with databases, filing systems, and administrative software. • Ability to work independently while supporting a multicultural team. • High level of professionalism, reliability, discretion, and confidentiality. • Experience within recruitment, HR, engineering, maritime, or professional services is an advantage. Why Join ZPMC Recruitment? This is an opportunity to join a growing specialist recruitment business operating within the international Maritime and Engineering markets. You will work closely with the team, interact with professionals and organizations across the industry, and play an important role in supporting our recruitment and business operations. Please apply and follow our page. Show more Show less