Executive Assistant

Company Description Gate 8 AI Solutions delivers AI-powered health exchanges, insurance platforms, and digital portals that connect regulators, payers, providers, and members. The company focuses on secure data exchange, intelligent claims processing, and advanced fraud, waste, and abuse (FWA) detection to support modern healthcare operations. Its solutions strengthen integrity, efficiency, and trust across healthcare ecosystems by enabling seamless collaboration between key stakeholders. Team members at Gate 8 contribute to technology that helps improve transparency, compliance, and performance in healthcare environments. Role Description The Executive Assistant role at Gate 8 AI Solutions is a full-time, on-site position based in Dubai, United Arab Emirates. This role provides comprehensive executive-level administrative support, including managing calendars, scheduling meetings, organizing travel, and preparing expense reports. The Executive Assistant will coordinate internal and external communications, draft and format correspondence and presentations, and ensure timely follow-up on action items. Daily responsibilities also include organizing executive meetings, maintaining records and documentation, supporting office operations, and handling confidential information with discretion. The role involves collaborating with cross-functional teams and stakeholders to support leadership priorities and smooth business operations. Qualifications • Strong executive administrative assistance and general administrative assistance skills, including calendar management, meeting coordination, and document preparation. • Experience with executive support and handling sensitive, confidential information in a professional and discreet manner. • Ability to manage and reconcile expense reports, track approvals, and ensure compliance with company policies. • Excellent communication skills, both written and verbal, with the ability to interact effectively with internal teams and external partners. • Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentation software, email and scheduling applications). • Strong organizational and time-management abilities, with attention to detail and the capacity to support multiple priorities. • Experience working in a fast-paced, technology or healthcare-related environment is an advantage. • Relevant diploma or bachelor’s degree in business administration, management, or a related field preferred. Show more Show less

Manage calendars and schedule meetings; organize travel and prepare expense reports; coordinate internal and external communications; draft and format correspondence and presentations; ensure timely follow-up on action items; organize executive meetings; maintain records and documentation; support office operations; handle confidential information with discretion; collaborate with cross-functional teams and stakeholders to support leadership priorities and smooth business operations.