Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Procurement Assistant / Purchasing Assistant / Procurement CoordinatorRole Description We are seeking a detail-oriented, proactive, and highly organized Procurement Assistant / Purchasing Assistant / Procurement Coordinator to support the daily operational execution of our purchasing and supply chain department. In this foundational role, you will play a key part in maintaining efficient procurement workflows, managing purchase orders, and ensuring the timely acquisition of materials, goods, and services required across the organization. You will work closely with Procurement Managers, Supply Chain Officers, Vendors, and internal department heads (such as Operations, Finance, and Logistics) to process purchase requisitions, track delivery timelines, audit supplier invoices, and maintain inventory data. Responsibilities include verifying purchase requests against operational budgets, issuing formal Purchase Orders (POs), liaising with vendors to resolve order discrepancies or delays, conducting initial price comparisons, and ensuring all procurement files comply with company policy and audit standards. Success in this position requires strong organizational skills, high numerical accuracy, proficiency with ERP or procurement software, effective negotiation tactics, and a sharp focus on cost efficiency and vendor compliance. Qualifications • Education: Bachelor's degree or Diploma in Supply Chain Management, Logistics, Business Administration, Procurement, Finance, or a related field. • Procurement Operations & PO Lifecycle: Practical understanding of the complete purchase-to-pay (P2P) cycle, purchase requisition verification, Purchase Order (PO) creation, order tracking, and receipt verification (3-way matching). • ERP & Procurement Systems: Hands-on experience working with enterprise resource planning (ERP) platforms or inventory/procurement systems (e.g., SAP, Oracle, NetSuite, Odoo, or Zoho Inventory). • Vendor Management & Logistics Tracking: Proven ability to communicate effectively with suppliers, track shipment statuses, expedite delayed deliveries, resolve missing or damaged shipment claims, and manage vendor contact databases. • Sourcing & Cost Analysis: Ability to gather quotes from multiple vendors, perform basic commercial evaluation and cost comparison matrices, and support preliminary supplier negotiations to secure optimal value. • Spreadsheet Proficiency & Reporting: Intermediate-to-advanced knowledge of Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) to maintain purchasing logs, generate spending summaries, and track inventory metrics. • Inventory Control & Reconciliations: Familiarity with basic inventory monitoring principles, assisting with periodic stock audits, tracking reorder points, and reconciling physical receipts with invoice documentation alongside Finance teams. • Compliance & Audit Preparedness: High attention to detail in maintaining organized digital and paper trails, ensuring strict adherence to internal spending limits, authorization matrices, and ethical purchasing standards. • Communication & Negotiation: Clear written and verbal communication skills with a firm, professional approach to interacting with external suppliers, logistics personnel, and internal budget owners. • Professional Attributes: High level of integrity, problem-solving agility, strong time management skills under tight deadlines, and a continuous commitment to driving operational efficiency in the supply chain. Show more Show less

Education: Bachelor's degree or Diploma in Supply Chain Management, Logistics, Business Administration, Procurement, Finance, or a related field. Procurement Operations & PO Lifecycle: Practical understanding of the complete purchase-to-pay (P2P) cycle, purchase requisition verification, Purchase Order (PO) creation, order tracking, and receipt verification (3-way matching). ERP & Procurement Systems: Hands-on experience working with enterprise resource planning (ERP) platforms or inventory/procurement systems (e.g., SAP, Oracle, NetSuite, Odoo, or Zoho Inventory). Vendor Management & Logistics Tracking: Proven ability to communicate effectively with suppliers, track shipment statuses, expedite delayed deliveries, resolve missing or damaged shipment claims, and manage vendor contact databases. Sourcing & Cost Analysis: Ability to gather quotes from multiple vendors, perform basic commercial evaluation and cost comparison matrices, and support preliminary supplier negotiations to secure optimal value. Spreadsheet Proficiency & Reporting: Intermediate-to-advanced knowledge of Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) to maintain purchasing logs, generate spending summaries, and track inventory metrics. Inventory Control & Reconciliations: Familiarity with basic inventory monitoring principles, assisting with periodic stock audits, tracking reorder points, and reconciling physical receipts with invoice documentation alongside Finance teams. Compliance & Audit Preparedness: High attention to detail in maintaining organized digital and paper trails, ensuring strict adherence to internal spending limits, authorization matrices, and ethical purchasing standards. Communication & Negotiation: Clear written and verbal communication skills with a firm, professional approach to interacting with external suppliers, logistics personnel, and internal budget owners. Professional Attributes: High level of integrity, problem-solving agility, strong time management skills under tight deadlines, and a continuous commitment to driving operational efficiency in the supply chain.

Support daily operational execution of purchasing and supply chain activities, including processing purchase requisitions, issuing Purchase Orders (POs), tracking delivery timelines, auditing supplier invoices, and maintaining inventory data. Verify purchase requests against operational budgets, liaise with vendors to resolve order discrepancies or delays, conduct initial price comparisons, and ensure procurement files comply with company policy and audit standards. Collaborate with Procurement Managers, Supply Chain Officers, Vendors, and internal stakeholders (Operations, Finance, Logistics) to maintain efficient procurement workflows and vendor compliance.