Procurement Executive

The Procurement Executive is responsible for coordinating day-to-day procurement activities to ensure the timely and cost-effective purchase of materials, equipment, and services. The role supports the procurement team by managing purchase requests, supplier communications, purchase orders, delivery follow-up, and procurement documentation while ensuring compliance with company policies and procedures. Key Responsibilities · Identify procurement needs and develop sourcing strategies in line with business requirements. · Prepare and issue RFQs, RFPs, and RFIs; evaluate supplier proposals and quotations. · Negotiate pricing, terms, and contracts with suppliers to achieve cost savings and value for money. · Manage the end-to-end purchase order process, from requisition to delivery. · Maintain and build strong relationships with vendors and suppliers. · Monitor supplier performance and ensure compliance with agreed KPIs and SLAs. · Maintain accurate procurement records, contracts, and supplier databases (ERP: Odoo) · Ensure procurement activities comply with company policies, budget, and regulatory requirements. · Conduct market research to stay informed of industry trends, pricing, and new suppliers. · Coordinate with internal departments (finance, operations, R&D etc.) to align procurement with business needs. · Prepare procurement reports, cost analyses, and spend summaries for management. · Resolve supply issues, delivery delays, and quality/contract disputes. · Prepare inventory analysis reports, including stock levels, safety stock, reorder points, Economic Order Quantity (EOQ), and other inventory KPIs. · Calculate and maintain the Total Cost of Ownership (TCO) for all SKUs and ensure all relevant data is accurately updated in the ERP system (Odoo). · Coordinate with the Logistics and Warehouse teams to ensure timely shipment deliveries and accurate inventory updates. · Prepare and submit the weekly Procurement Department report to the Head of Supply Chain. · Develop and maintain the Critical Supplier and Critical Item Matrix to monitor procurement risks and supplier performance. · Update and maintain the procurement status across all related documents, ensuring accurate and timely reporting. Required Skills & Competencies · Strong negotiation and supplier management skills. · Understanding of manufacturing processes, BOM, and production planning. · Proficiency in ERP (Odoo) systems. · Advanced proficiency in Microsoft Excel, including data analysis, reporting, dashboards, PivotTables, and advanced formulas. · Analytical skills for cost analysis, TCO (Total Cost of Ownership), and spend management. · Knowledge of quality standards (ISO, Six Sigma & Lean process exposure a plus). · Strong organizational skills with ability to manage multiple SKUs/suppliers. · Problem-solving mindset for handling supply disruptions. Experience · 5 –7 years of experience in procurement, purchasing, or supply chain coordination. · Experience in manufacturing, Aerospace or industrial projects is preferred. · Experience working with ERP (Odoo) systems and procurement software. Qualifications · Bachelor's degree in Engineering, Supply Chain Management, Industrial Management, or related field. · Proven experience in procurement/purchasing within a manufacturing or industrial environment. · Familiarity with lean manufacturing/JIT (Just-In-Time) principles is an advantage. · Professional certification (CIPS, CPSM, or APICS/CPIM) is a plus. Key Performance Indicators (KPIs) · Cost Savings Achieved – Total savings vs. budget/previous pricing (%). · Total Cost of Ownership (TCO) – Full lifecycle cost per SKU/category, not just purchase price. · On-Time Delivery (OTD) Rate – % of orders delivered within agreed timeframe. · Number of Approved/Qualified Suppliers – Supplier base diversification and risk mitigation. · Supplier Compliance Rate – Adherence to contract terms, documentation, and SLAs. · PO Cycle Time – Time taken from requisition to PO issuance. · RFQ-to-PO Conversion Time – Time from RFQ issuance to final award. · Purchase Order Accuracy – % of POs processed without errors/corrections. · Number of POs Processed per Period – Volume/productivity indicator. · Inventory Turnover Ratio – How efficiently stock is used/replenished. · Stockout Rate – Frequency of stock shortages impacting operations. Reporting · Reports directly to the Procurement Manager. · Functionally escalates to the Head of Supply Chain. Show more

Bachelor's degree in Engineering, Supply Chain Management, Industrial Management, or related field. Proven experience in procurement/purchasing within a manufacturing or industrial environment. Experience working with ERP (Odoo) systems and procurement software.

Identify procurement needs and develop sourcing strategies in line with business requirements. Prepare and issue RFQs, RFPs, and RFIs; evaluate supplier proposals and quotations. Negotiate pricing, terms, and contracts with suppliers to achieve cost savings and value for money. Manage the end-to-end purchase order process, from requisition to delivery. Maintain and build strong relationships with vendors and suppliers. Monitor supplier performance and ensure compliance with agreed KPIs and SLAs. Maintain accurate procurement records, contracts, and supplier databases (ERP: Odoo). Ensure procurement activities comply with company policies, budget, and regulatory requirements. Conduct market research to stay informed of industry trends, pricing, and new suppliers. Coordinate with internal departments (finance, operations, R&D etc.) to align procurement with business needs. Prepare procurement reports, cost analyses, and spend summaries for management. Resolve supply issues, delivery delays, and quality/contract disputes. Prepare inventory analysis reports, including stock levels, safety stock, reorder points, EOQ, and other inventory KPIs. Calculate and maintain the Total Cost of Ownership (TCO) for all SKUs and ensure all relevant data is accurately updated in the ERP system (Odoo). Coordinate with the Logistics and Warehouse teams to ensure timely shipment deliveries and accurate inventory updates. Prepare and submit the weekly Procurement Department report to the Head of Supply Chain. Develop and maintain the Critical Supplier and Critical Item Matrix to monitor procurement risks and supplier performance. Update and maintain the procurement status across all related documents, ensuring accurate and timely reporting.