Administrative Coordinator Cum Accountant(Tagalog Speaker)

Job Summary We are seeking a proactive and detail-oriented Administrative Coordinator with experience in the shipping, logistics, or maritime industry to support our day-to-day administrative and operational activities. The ideal candidate should have excellent organizational skills, experience handling shipping documentation, and the ability to coordinate with internal teams, shipping lines, port authorities, and clients. Key Responsibilities • Provide administrative support to the Operations and Shipping departments. • Prepare, verify, and maintain shipping documents, including Bills of Lading (B/L), commercial invoices, packing lists, delivery orders, and customs-related documents. • Coordinate with shipping lines, freight forwarders, customs brokers, and port authorities for timely shipment processing. • Track import and export shipments and provide regular updates to customers and management. • Maintain accurate records of shipments, contracts, invoices, and operational documents. • Prepare reports, correspondence, and presentations using Microsoft Office. • Coordinate meetings, travel arrangements, and office schedules. • Handle courier services, office supplies, and document filing (physical and electronic). • Support finance by coordinating invoice submissions and payment follow-ups. • Ensure compliance with company policies and shipping regulations. • Perform other administrative and operational duties assigned by management. Requirements • Bachelor's Degree or Diploma in Business Administration, Logistics, Supply Chain, or a related field. • 2–5 years of administrative experience in a shipping, logistics, freight forwarding, or maritime company. • Strong knowledge of import/export documentation and shipping processes. • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). • Experience with ERP systems (SAP, Oracle, Danaos, or similar) is an advantage. • Excellent communication skills in Tagalog. • Strong organizational, multitasking, and time management skills. • Ability to work independently and under pressure. Preferred Qualifications • Experience working with UAE ports, customs procedures, or Free Zone authorities. • Knowledge of shipping documentation, vessel operations, and freight coordination. • Immediate joiners or candidates available on short notice will be preferred. Employment Type: Full-Time Location: Ras Al Khaimah, UAE Show more Show less

Bachelor's Degree or Diploma in Business Administration, Logistics, Supply Chain, or a related field; 2–5 years of administrative experience in a shipping, logistics, freight forwarding, or maritime company; Strong knowledge of import/export documentation and shipping processes; Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint); Experience with ERP systems (SAP, Oracle, Danaos, or similar) is an advantage; Excellent communication skills in Tagalog; Strong organizational, multitasking, and time management skills; Ability to work independently and under pressure.

Provide administrative support to the Operations and Shipping departments. Prepare, verify, and maintain shipping documents, including Bills of Lading (B/L), commercial invoices, packing lists, delivery orders, and customs-related documents. Coordinate with shipping lines, freight forwarders, customs brokers, and port authorities for timely shipment processing. Track import and export shipments and provide regular updates to customers and management. Maintain accurate records of shipments, contracts, invoices, and operational documents. Prepare reports, correspondence, and presentations using Microsoft Office. Coordinate meetings, travel arrangements, and office schedules. Handle courier services, office supplies, and document filing (physical and electronic). Support finance by coordinating invoice submissions and payment follow-ups. Ensure compliance with company policies and shipping regulations. Perform other administrative and operational duties assigned by management.