Executive Assistant[C-Suite] -18 months contract

Executive Business Administrator Salary: AED 15000/- Position Overview: We are seeking a seasoned Executive Business Administrator with a minimum of 5+ years of experience in supporting senior leadership (GM and CXO level). The ideal candidate will exhibit exceptional professionalism, discretion, and organizational skills while thriving in a fast-paced corporate environment. This role demands the ability to manage multiple priorities, maintain confidentiality, and build effective relationships across all levels of the organization. Key Responsibilities: • Executive Support: • Provide administrative support to GM and CXO-level executives. • Manage complex calendars, coordinate meetings, and handle travel arrangements. • Prepare and organize correspondence, reports, presentations, and documentation. • Confidentiality & Professional Discretion: • Maintain the highest level of confidentiality and professionalism in handling sensitive information. • Demonstrate emotional intelligence and the ability to navigate complex interpersonal situations. • Corporate Environment Expertise: • Act as a liaison between executives and internal/external stakeholders. • Ensure smooth communication and collaboration across the organization. • Problem Solving & Creativity: • Exhibit a creative and proactive approach to problem-solving. • Anticipate the needs of executives and address challenges with a solution-focused mindset. • Time Management & Organizational Skills: • Prioritize tasks and manage multiple projects simultaneously. • Implement effective organizational systems to enhance efficiency and productivity. • Compliance Adherence: • Understand and adhere to corporate compliance policies and processes. • Take immediate corrective actions to ensure full compliance and mitigate risks. • Cross-Group Collaboration: • Build and maintain effective working relationships across teams and departments. • Facilitate seamless coordination with internal and external contacts. Qualifications and Skills: • Experience: Minimum of 5+ years in executive administrative roles, supporting GM or CXO-level leadership. • Communication Skills: Exceptional verbal and written communication abilities. • Technical Proficiency: • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, OneNote, OneDrive, Teams, etc.). • Familiarity with internal Microsoft tools like MSS, iCIMS, HeadTrax, MS Space, MS Travel, Visio, and Forms (or willingness to attain proficiency). • Interpersonal Skills: • Strong emotional intelligence and discretion in handling sensitive information. • Ability to foster collaboration across all organizational levels. • Problem-Solving: Creative thinker with a customer-focused and can-do attitude. • Organizational Skills: Outstanding time management and attention to detail. This role is ideal for a dynamic professional who thrives in a challenging environment and is ready to make a significant impact by supporting high-level executives and contributing to organizational success. Show more Show less

Minimum of 5+ years in executive administrative roles, supporting GM or CXO-level leadership. Exceptional verbal and written communication abilities. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, OneNote, OneDrive, Teams, etc.). Familiarity with internal Microsoft tools like MSS, iCIMS, HeadTrax, MS Space, MS Travel, Visio, and Forms (or willingness to attain proficiency). Strong emotional intelligence and discretion in handling sensitive information. Ability to foster collaboration across all organizational levels. Creative problem-solving with a customer-focused, can-do attitude. Outstanding time management and attention to detail. Comfortable acting as a liaison between executives and internal/external stakeholders and managing multiple priorities in a fast-paced environment.

Provide administrative support to GM and CXO-level executives. Manage complex calendars, coordinate meetings, and handle travel arrangements. Prepare and organize correspondence, reports, presentations, and documentation. Maintain confidentiality and professionalism in handling sensitive information. Act as a liaison between executives and internal/external stakeholders; ensure smooth communication across the organization. Exhibit creative and proactive problem-solving; anticipate executives' needs and address challenges with a solution-focused mindset. Prioritize tasks and manage multiple projects; implement effective organizational systems to enhance efficiency. Understand and adhere to corporate compliance policies and processes; take corrective actions to mitigate risks. Build and maintain effective working relationships across teams and departments; facilitate coordination with internal and external contacts.