Executive Assistant to Managing Director & CEO

Executive Assistant to Managing Director and CEO Location: Dubai, UAE Employment: Full time, on site Company: First Response Healthcare About First Response Healthcare: First Response Healthcare is a leading home healthcare provider in the Middle East, built around a simple principle: high quality medical care should reach patients when and where they need it. Operating 24/7, the organisation provides doctor at home and other healthcare services through a team of experienced doctors, nurses, physiotherapists and medical professionals. With a strong emphasis on clinical quality, speed of response and patient experience, First Response Healthcare has built its presence around making healthcare more accessible and responsive. The Role The Executive Assistant will work closely with the Managing Director and CEO across a fast moving healthcare organisation, helping manage priorities, information, meetings, communication and follow through. The person will need to understand what requires the CEO’s attention, what can be resolved independently and how multiple priorities fit together. Strong judgement, discretion and the ability to anticipate requirements will be as important as organisation. Key Responsibilities: * Manage the CEO’s calendar, meetings, appointments and changing priorities with a clear understanding of urgency and importance. * Coordinate communication between the CEO and senior leadership, employees, partners and other external stakeholders. * Prepare meeting agendas, briefing material, presentations, correspondence and other information required by the CEO. * Track decisions, commitments and action points from leadership meetings and ensure timely follow through with relevant teams. * Help the CEO maintain visibility across important business priorities and flag matters requiring attention. * Coordinate internal and external meetings, leadership reviews, business visits, events and travel. * Manage confidential and sensitive information with complete discretion. * Filter incoming requests and communication so that the CEO’s time remains focused on the areas where it has the greatest impact. * Work closely with different functions across the organisation to obtain information, resolve pending matters and keep important initiatives moving. * Bring structure to the CEO’s office while remaining comfortable with the pace and unpredictability that comes with a growing healthcare organisation. What We Are Looking For - We are looking for someone who is highly organised without being rigid, confident without being intrusive and comfortable taking ownership. - The right candidate should be able to anticipate rather than wait for instructions. They should communicate clearly, pay attention to detail and know when something requires immediate escalation. - They should also be comfortable working closely with senior leadership while building strong working relationships across different levels of the organisation. Qualifications and Experience * Prior experience as an Executive Assistant, Personal Assistant or in a similar role supporting a CEO, Managing Director, founder or senior executive. * Excellent written and verbal communication skills. * Strong diary, meeting, travel and administrative management capabilities. * Ability to manage multiple priorities and follow through consistently. * High degree of discretion and professionalism. * Strong working knowledge of Microsoft Office and common productivity and collaboration tools. * Bachelor’s degree in Business Administration or a related discipline preferred. * Previous experience in healthcare, a high growth organisation or another fast paced service business would be an advantage. What Will Make Someone Successful in This Role • The best person for this role will gradually become someone the CEO can rely on to know what is happening, what is pending, what matters now and what needs to happen next. It requires someone who takes ownership, thinks ahead and understands that supporting a CEO well is ultimately about protecting attention, creating clarity and making sure important things get done. To apply share your resume on [email protected]. Show more Show less

Qualifications and Experience: Prior experience as an Executive Assistant, Personal Assistant or in a similar role supporting a CEO, Managing Director, founder or senior executive. Excellent written and verbal communication skills. Strong diary, meeting, travel and administrative management capabilities. Ability to manage multiple priorities and follow through consistently. High degree of discretion and professionalism. Strong working knowledge of Microsoft Office and common productivity and collaboration tools. Bachelor’s degree in Business Administration or a related discipline preferred. Previous experience in healthcare, a high growth organisation or another fast paced service business would be an advantage.

Manage the CEO’s calendar, meetings, appointments and changing priorities with a clear understanding of urgency and importance. Coordinate communication between the CEO and senior leadership, employees, partners and other external stakeholders. Prepare meeting agendas, briefing material, presentations, correspondence and other information required by the CEO. Track decisions, commitments and action points from leadership meetings and ensure timely follow through with relevant teams. Help the CEO maintain visibility across important business priorities and flag matters requiring attention. Coordinate internal and external meetings, leadership reviews, business visits, events and travel. Manage confidential and sensitive information with complete discretion. Filter incoming requests and communication so that the CEO’s time remains focused on the areas where it has the greatest impact. Work closely with different functions across the organisation to obtain information, resolve pending matters and keep important initiatives moving. Bring structure to the CEO’s office while remaining comfortable with the pace and unpredictability that comes with a growing healthcare organisation.