Specialist, Tender Board Operations

JOB PURPOSE: Support and provide input in the Tenders Board proceedings, support the endorsement of procurement and procurement commitments to be approved as per delegated authority. Provide support on procurement policy and procedural issues of Group Procurement Operations and Group Companies Procurement teams. Ensure information across the Group Procurement Operations and Group Companies Procurement teams are shared on unification of procurement procedures and practices. Job Specific: \u2022 Assist in reviewing procurement activities to identify risks, inefficiencies, and compliance concerns across ADNOC Group procurement functions. \u2022 Support the implementation of corrective and mitigation measures under management guidance. \u2022 Collaborate with Group Procurement Operations and Group Companies\u2019 Procurement teams to ensure contracts and procurement activities align with ADNOC Procurement Guidelines. \u2022 Contribute to the execution of technical and procurement strategies to achieve optimal procurement outcomes. \u2022 Provide operational support in tendering processes, including bidder list preparation, supplier selection, and contract award procedures. \u2022 Help monitor supplier and contractor performance to ensure compliance with contractual obligations and procurement standards. \u2022 Monitor tendering activities to ensure ethical and impartial execution, safeguarding ADNOC Group\u2019s procurement integrity and reputation. \u2022 Assist in identifying and recommending process improvements to enhance efficiency, responsiveness, and productivity across procurement teams. \u2022 Provide logistical and procedural support for Tender Board meetings, ensuring adherence to ADNOC Procurement Guidelines and risk mitigation practices. \u2022 Facilitate the sharing and alignment of procurement procedures and practices across teams, particularly in relation to Tender Board activities. \u2022 Coordinate with Heads and Senior Tender Operations to facilitate ADNOC Tender Board meetings, including verifying member availability and ensuring functionality of all meeting tools and systems. \u2022 Prepare high-level reports and assist in the development of management presentations and documentation to support decision-making. \u2022 Represent the Directorate at special events, contributing to communication and collaboration initiatives across ADNOC Group. \u2022 Review procurement submissions and draft recommendations to support the Tender Board Committee and higher authority committees in their decision and approval processes. \u2022 Assist Group Companies\u2019 CEOs in analyzing and reviewing procurement submissions, ensuring alignment with ADNOC Procurement Guidelines and Delegation of Authority (DOA). Support CEOs in their role as ADNOC representatives on Group Companies\u2019 Major Tender Boards. \u2022 Review and analyze Board Management System (BMS) tickets submitted by users, and coordinate with the Digital team to approve and implement required actions. \u2022 Plan, supervise and coordinate all activities in the assigned area to meet functional objectives. \u2022 Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives. \u2022 Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives. \u2022 Investigate and highlight any significant variances to support effective performance and cost control. Policies, Systems, Processes & Procedures \u2022 Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards. Performance Management \u2022 Contribute to the achievement of the approved Performance Objectives for the Function/ Division / Department/ Section in line with the Company Performance framework. \u2022 Design and implement new tools and techniques to improve the quality and efficiency of operational processes. \u2022 Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function. Health, Safety, Environment (HSE) and Sustainability \u2022 Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices. Reports \u2022 Provide inputs to prepare MIS and progress reports for Company Management. \u2022 Tender Board Operations Manager, Head and team members \u2022 Managers and team members within Group Procurement Operations \u2022 Managers and team members within Group Procurement Excellence & ICV \u2022 Managers and team members within Group Companies

No distinct Requirements section found.

Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives. Investigate and highlight any significant variances to support effective performance and cost control. Design and implement new tools and techniques to improve the quality and efficiency of operational processes. Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function. Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices. Provide inputs to prepare MIS and progress reports for Company Management. Tender Board Operations Manager, Head and team members; Managers and team members within Group Procurement Operations; Managers and team members within Group Procurement Excellence & ICV; Managers and team members within Group Companies.