Manager - Procurement

The Procurement and Contracts function is responsible for all procurement activities for Abu Dhabi Global Market as well as contracts lifecycle management and supplier relationship management. The main objective is to manage the acquisition of goods and services fairly, transparently and with integrity while optimising costs, quality, and supplier relationships to contribute to ADGM's success. The role of the Procurement Manager is responsible for managing and handling end-to-end process for all purchasing related activities to ensure the efficient and cost-effective acquisition of goods and services to deliver the best value for ADGM. This will also include stakeholders’ management both internally and externally, strategic sourcing, negotiation, monitoring the whole pre-qualification process, bid process, vendor performance evaluation and reporting etc. Operational responsibilities: Act as a procurement partner for the assigned stakeholder and manage the end-to-end procurement process for in collaboration with key business users. Develop Procurement Plan for the assigned stakeholders, manage and monitor throughout the execution. Promoting agile procurement by continuously improve contracts and suppliers’ processes, optimising workflows, and implementing best practices to drive operational efficiency and cost savings. Lead/assist with the training of business functions on established direct procurement policies and monitor their adherence and compliance to the process. Draft and execute RFXs based on department’s requests. Prepare, where necessary otherwise supervise and monitor, purchase orders and send copies to suppliers and Department originating requests (with the support of the admin assistant and/or document controller); Process, where necessary otherwise supervise and monitor, quotations for approved requisitions raised by ADGM functions.. Manage, ensure and implement, if necessary, a bidding process which complies with ADGM policies, including procurement strategy, prequalification of bidders, preparation of tender documents, conduct of tender process tender evaluation, recommendation for award, negotiations and award of POs. Provide advice and support to business functions as and when needed in cases of disputes /claims. Manage post award activities namely variations and close-out. Participate in developing and promulgating supplier relationship management policies and procedures and obtain Director approval. Regularly measure suppliers’ performance and assess any supplier related risk. Develop in coordination with the business functions (users) the evaluation criteria. Monitor the technical evaluation done by business units / functions. Own the process of the commercial evaluation of bids and leads negotiations with selected bidder. Provides Business Advisory and acts as a Business Advisor when it comes to budget construction and / or expenditure on strategic projects including consultancy on the best approach to purchase products / services. Prepare submission for procurement/tender committee and attend the committee’s meeting where necessary. Conduct and chair pre-bid meetings and participate in kick off meetings. Assess the need and propose the design of the register and database and ensure that suppliers are correctly registered in the database, when it is established. Support in developing collaborative partnerships with key suppliers to reduce costs, improve purchasing performance and enhance value add for ADGM. Propose supplier segmentation (e.g. strategic verses non-strategic) and specify a performance management approach for evaluating suppliers such as a supplier scorecard. Develops and Proposes various Category Strategies (where required). Develop supplier’s performance evaluation forms and evaluate new suppliers and receive feedback from business functions about suppliers. Build and maintain strong relationships with vendors, monitoring their performance and ensuring timely delivery of goods and services. Drafting, reviewing, and managing procurement contracts and agreements to ensure compliance with legal and regulatory requirements. Managing relationships with suppliers, negotiation, monitoring their performance, resolving issues, and collaborating to drive continuous improvement and ensure mutually beneficial outcomes. Identify and mitigate procurement-related risks, ensuring compliance with regulations and internal policies. Prepare submission for procurement/tender committee and attend the committee’s meeting where necessary. Deliver additional tasks that may be delegated or assigned from the Procurement and Contracts Director. Managerial: Creates an environment where team members consistently drive to improve performance. Manages team with full accountability for achieving overall agreed objectives. Manages by effectively empowering team members. Takes responsibility for mentoring high potential and most critical talent in their career progression. Reviews p

Manages end-to-end procurement and contracts lifecycle for purchasing activities to ensure efficient and cost-effective acquisition of goods and services. Acts as procurement partner to assigned stakeholders, develops procurement plans, and promotes agile procurement to optimize workflows and drive cost savings. Leads training on direct procurement policies and ensures adherence and compliance. Drafts and executes RFXs; processes quotations and purchase orders; oversees bidding processes in line with ADGM policies, including prequalification, tender documents, tender evaluation, award recommendations, negotiations, and PO awards. Advises business functions in disputes/claims and manages post-award activities such as variations and close-out. Develops supplier relationship management policies, measures supplier performance, and assesses supplier-related risks. Coordinates with users to develop evaluation criteria and monitors technical evaluations; leads commercial evaluations and negotiations with suppliers. Provides business advisory on budget construction and expenditure for strategic projects. Prepares submissions for procurement/tender committees and attends meetings; conducts pre-bid and kickoff meetings. Designs supplier registries, ensures supplier registration, and develops supplier segmentation and performance management approaches (e.g., supplier scorecards). Develops category strategies, evaluates new suppliers, and gathers feedback from business functions. Builds and maintains relationships with vendors, ensures timely delivery, drafts and manages procurement contracts to ensure regulatory compliance, and mitigates procurement-related risks. Oversees supplier performance, resolves issues, and drives continuous improvement for mutually beneficial outcomes. Delivers additional tasks as delegated by the Procurement and Contracts Director and fosters an environment that drives performance and talent development within the team.