Executive Admin Assistant

To deliver comprehensive and efficient administrative support to the Office of the Chief Development Officer (CDO). Responsibilities: - Maintain and manage the CDO Office Manager's calendar, scheduling meetings, appointments, and travel itineraries. - Coordinate travel arrangements, including booking flights, hotels, and ground transportation. - Prepare briefing materials and agendas for meetings, conferences, and presentations. - Manage incoming and outgoing emails, calls, and messages, filtering, and prioritizing information for the CDO Office Manager. - Draft and proofread correspondence, reports, and presentations as directed. - Liaise with internal and external stakeholders, answering inquiries and providing information. - Maintain electronic and physical filing systems for the CDO Office, ensuring efficient access to documents. - Prepare and edit reports, presentations, and other documents as needed. - Track deadlines and follow up on outstanding tasks. - Organize and prepare meeting rooms and materials for the CDO Office’s meetings. - Take accurate and comprehensive minutes during meetings. - Provide logistical support for internal and external projects led by the CDO Office Manager. - Maintain strict confidentiality regarding sensitive information and business matters. - Exercise discretion and professional judgment in dealing with stakeholders and confidential information. - Manage the petty cash and administrative budget for the CDO Office division. - Coordinate office supplies and equipment needs. - Assist with special projects and initiatives as assigned.

Maintain and manage the Office of the Chief Development Officer (CDO) Office Manager's calendar, schedule meetings, appointments, and travel itineraries. Coordinate travel arrangements, including flights, hotels, and ground transportation. Prepare briefing materials and agendas for meetings, conferences, and presentations. Manage incoming and outgoing emails, calls, and messages, filtering and prioritizing information for the CDO Office Manager. Draft and proofread correspondence, reports, and presentations as directed. Liaise with internal and external stakeholders, answering inquiries and providing information. Maintain electronic and physical filing systems for the CDO Office, ensuring efficient access to documents. Prepare and edit reports, presentations, and other documents as needed. Track deadlines and follow up on outstanding tasks. Organize and prepare meeting rooms and materials for the CDO Office’s meetings. Take accurate and comprehensive minutes during meetings. Provide logistical support for internal and external projects led by the CDO Office Manager. Maintain strict confidentiality regarding sensitive information and business matters. Exercise discretion and professional judgment in dealing with stakeholders and confidential information. Manage the petty cash and administrative budget for the CDO Office division. Coordinate office supplies and equipment needs. Assist with special projects and initiatives as assigned.