Accounts Receivable Officer - 6 months mission

Sofitel Dubai The Palm Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports To understand Sofitel objectives in managing Account Payable Function so as to provide an effective system to track Accounts Payable for effective Cash Flow management Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit. To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts etc.) for future matching to invoices. To process daily invoices, that is, to match them to their supporting authorizations and receiving records. To check all the petty cash vouchers for validity and accuracy and to process for payment. To record all the petty cash vouchers and to post them timely and accurately into the computer system. To prepare account allocation of all petty cash vouchers. To control and to reimburse timely the General Cashier funds. To file all the paid petty cash vouchers properly for future reference. To batch invoices, obtain department head approval and book them to the appropriate account and departments. To review and determine all payments due and to submit the payment requests and disbursement schedule to the Finance Manager for review and signature prior to the actual preparation of cheques. To raise and record cheques for urgent payments. To prepare monthly accruals for goods and services received, but not invoiced. To prepare monthly accruals for any major commitments. To check and ensure that the books and records are updated accurately and timely. To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts. To prepare month-end closing of Accounts Payable. To prepare and follow up on some balance sheet schedules as instructed including all the advanced payments. To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set. To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department. To be fully conversant with all services and facilities offered by the hotel. To ensure all files and reports are properly filed for future reference. To maintain an up-to-date ‘Open Accounts’ for Accounts Payable. To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment. To carry out any other reasonable duties as assigned by the Finance Manager.

Diploma or Bachelor’s degree in Accounting, Finance, or a related field. Minimum 2 years of experience in Accounts Receivable or a similar finance role, preferably within a luxury hotel environment. Knowledge of hotel accounting procedures, credit control, billing, and collection processes. Experience with hotel systems such as Opera and accounting software is an advantage. Proficiency in Microsoft Excel and other MS Office applications. Strong numerical, analytical, and reconciliation skills. Excellent attention to detail and accuracy. Good communication and interpersonal skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Fluency in English is required; additional languages are an advantage.

Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports. Understand Sofitel objectives in managing Accounts Payable Function to provide an effective system to track Accounts Payable for cash flow management. Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit. Obtain, date-stamp and file all documents supporting authorized purchases and services rendered (PRs, POs, Delivery Notes, signed Receiving Records, Contracts) for future matching to invoices. Process daily invoices by matching them to supporting authorizations and receiving records. Check petty cash vouchers for validity and accuracy and process for payment. Record petty cash vouchers and post them timely into the computer system. Prepare account allocation of all petty cash vouchers. Control and reimburse General Cashier funds timely. File all paid petty cash vouchers for future reference. Batch invoices, obtain department head approval and book them to appropriate accounts and departments. Review and determine all payments due and submit payment requests and disbursement schedule to the Finance Manager for review and signature prior to cheque preparation. Raise and record cheques for urgent payments. Prepare monthly accruals for goods/services received but not invoiced. Prepare monthly accruals for major commitments. Ensure books and records are updated accurately and timely. Reconcile month-end inventory book balances to physical counts. Prepare month-end closing of Accounts Payable. Prepare and follow up on balance sheet schedules including advanced payments. Maintain working knowledge to supervise and demonstrate all duties in the assigned Place of Work. Rotate within different sub departments of the Accounting & Finance Department. Be conversant with all hotel services and facilities. Ensure all files and reports are properly filed for future reference. Maintain an up-to-date ‘Open Accounts’ for Accounts Payable. Assist in quarterly, bi-yearly, yearly inventory of operating equipment. Carry out other reasonable duties as assigned by the Finance Manager.