Assistant Project Manager (Urbanism + Planning)

We are seeking an organized and detail-oriented Assistant Project Manager to join our urbanism and planning team in Dubai, United Arab Emirates. In this pre-contract phase role, you will provide critical support to senior project managers while managing documentation, coordinating stakeholders, and ensuring compliance with planning regulations. Responsibilities: Assist senior project managers in coordinating all pre-contract phase activities, including feasibility studies, site analysis, and preliminary planning assessments Prepare and maintain comprehensive project documentation, including meeting minutes, progress reports, and compliance checklists Analyze urban planning requirements and zoning regulations to ensure project alignment with local and emirate-level guidelines Coordinate communication between internal teams, clients, consultants, and government authorities to facilitate smooth project progression Support the development of project timelines, budgets, and resource allocation plans for pre-contract deliverables Organize and track vendor and consultant submissions, ensuring timely delivery and quality standards Conduct research on market conditions, comparable projects, and planning precedents to inform project strategy Maintain organized filing systems and databases for project records, contracts, and correspondence Assist in preparing presentations and proposals for client meetings and stakeholder reviews Monitor project milestones and flag potential risks or delays to senior management Support contract preparation activities by gathering required documentation and coordinating with legal and procurement teams

Proven experience in project coordination or project management support roles, preferably in urbanism, planning, or real estate development Strong knowledge of urban planning principles, zoning regulations, and development processes Proficiency with project management software and tools  Excellent organizational and time management skills with the ability to manage multiple tasks simultaneously Strong analytical abilities to interpret planning documents, feasibility studies, and regulatory requirements

Assist senior project managers in coordinating all pre-contract phase activities, including feasibility studies, site analysis, and preliminary planning assessments. Prepare and maintain comprehensive project documentation, including meeting minutes, progress reports, and compliance checklists. Analyze urban planning requirements and zoning regulations to ensure project alignment with local and emirate-level guidelines. Coordinate communication between internal teams, clients, consultants, and government authorities to facilitate smooth project progression. Support the development of project timelines, budgets, and resource allocation plans for pre-contract deliverables. Organize and track vendor and consultant submissions, ensuring timely delivery and quality standards. Conduct research on market conditions, comparable projects, and planning precedents to inform project strategy. Maintain organized filing systems and databases for project records, contracts, and correspondence. Assist in preparing presentations and proposals for client meetings and stakeholder reviews. Monitor project milestones and flag potential risks or delays to senior management. Support contract preparation activities by gathering required documentation and coordinating with legal and procurement teams.