Accounts Payable

SO/ RAS AL KHAIMAH • Invoice Processing: Review and process all vendor invoices accurately and efficiently, ensuring they are recorded in the system and comply with company policies. • Payment Management: Prepare and execute timely payments to vendors in accordance with established payment terms, maintaining a clear record of all transactions. • Vendor Reconciliation: Reconcile vendor statements and resolve discrepancies between vendor records and the hotel’s accounts payable system. • Purchase Orders & Contracts: Ensure that all invoices are supported by appropriate purchase orders and contracts, and match the terms agreed upon with vendors. • Expense Reporting: Assist in the preparation of monthly expense reports and financial statements related to payables. • Accounting Entries: Record and maintain accurate accounting entries for all payables transactions, ensuring that they are aligned with the hotel’s budget and financial goals. • Vendor Communication: Establish and maintain positive working relationships with vendors, addressing inquiries and resolving any issues related to billing, payments, or account discrepancies. • Payment Schedule Management: Manage the company’s payment schedule, ensuring that all payables are paid on time, and optimize cash flow management. • Compliance & Documentation: Ensure compliance with local tax regulations, accounting policies, and financial best practices in the processing of vendor payments. • Tax Reporting: Assist with the preparation of tax filings by providing necessary documentation related to payables, including VAT, withholding tax, and other applicable taxes. • Internal Controls: Implement and maintain internal controls related to accounts payable processes to ensure accuracy, prevent fraud, and adhere to financial policies. • Month-End Closing: Assist in month-end closing procedures by providing necessary reports and ensuring that accounts payable transactions are accurately reflected in the financial statements.

• Educational Background: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.  • Experience: Minimum of 2 years of experience in accounts payable, accounting, or finance, with knowledge of the hospitality or service industry.  • Technical Skills: Proficiency in accounting software (e.g., Microsoft Dynamics, SAP), hotel management systems (such as Opera or Micros), and Microsoft Office Suite (particularly Excel).  • Attention to Detail: Strong attention to detail with the ability to process large volumes of invoices while maintaining accuracy and completeness.  • Analytical Skills: Ability to analyze and reconcile financial data, identifying discrepancies and resolving them efficiently.  • Time Management: Strong organizational skills, with the ability to manage multiple priorities, meet deadlines, and work under pressure.  • Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal departments.  • Confidentiality: Ability to handle sensitive financial information with discretion and maintain confidentiality.  • Problem-Solving: Strong problem-solving skills with the ability to address issues related to payments, vendor disputes, and accounting discrepancies.

Invoice Processing: Review and process all vendor invoices accurately and efficiently, ensuring they are recorded in the system and comply with company policies. Payment Management: Prepare and execute timely payments to vendors in accordance with established payment terms, maintaining a clear record of all transactions. Vendor Reconciliation: Reconcile vendor statements and resolve discrepancies between vendor records and the hotel’s accounts payable system. Purchase Orders & Contracts: Ensure that all invoices are supported by appropriate purchase orders and contracts, and match the terms agreed upon with vendors. Expense Reporting: Assist in the preparation of monthly expense reports and financial statements related to payables. Accounting Entries: Record and maintain accurate accounting entries for all payables transactions, ensuring that they are aligned with the hotel’s budget and financial goals. Vendor Communication: Establish and maintain positive working relationships with vendors, addressing inquiries and resolving any issues related to billing, payments, or account discrepancies. Payment Schedule Management: Manage the company’s payment schedule, ensuring that all payables are paid on time, and optimize cash flow management. Compliance & Documentation: Ensure compliance with local tax regulations, accounting policies, and financial best practices in the processing of vendor payments. Tax Reporting: Assist with the preparation of tax filings by providing necessary documentation related to payables, including VAT, withholding tax, and other applicable taxes. Internal Controls: Implement and maintain internal controls related to accounts payable processes to ensure accuracy, prevent fraud, and adhere to financial policies. Month-End Closing: Assist in month-end closing procedures by providing necessary reports and ensuring that accounts payable transactions are accurately reflected in the financial statements.