EXECUTIVE SECRETARY

Role Purpose To assist the head of department and staff in in all office operations and administration activities, by maintaining important documents and handling confidential information in order to ensure timely and accurate fulfillment of business requirements as per Nesma & Partners policies. Key Accountabilities Operational Direction  Facilitate seamless communication channels by overseeing correspondence, managing incoming calls, and prioritizing emails to enhance workflow efficiency at an executive level.  Exhibit a professional demeanor when handling calls and welcoming visitors, creating an atmosphere of sophistication to leave a lasting positive impression.  Compose impeccable emails and letters for various events and announcements, ensuring a high level of credibility and professionalism in all written communications.  Efficiently coordinate internal and external meetings with a focus on professionalism, demonstrating excellent organizational skills and attention to detail.  Take charge of meeting preparations, handling all administrative and logistical arrangements to guarantee a smooth and productive session.  Demonstrate exceptional communication skills, encompassing presentation, persuasion, and negotiation abilities, crucial for interactions with guests, vendors, and colleagues, even under pressure, to facilitate a streamlined operation. Requirements & Qualifications Education/Certification  Bachelors in Business Administration, or any other related field. Experience  4-6 years’ related experience in roles within similar positions. Languages  English Skills Administrative Assistance, Task Prioritization, Confidentiality & Data Privacy, Meeting & Event Coordination, Travel Arrangement Management, Document Control. Education Languages  Arabic Qualifications & Certifications Skills Customer Focus, Decision Quality, Cultivates Innovation, Action Oriented, Ensures Accountability, Collaborates, Communicates Effectively, Self-Development, Situational Adaptability. Skills

Bachelor's degree in Business Administration or related field. 4-6 years of related experience in similar roles. Proficiency in English; knowledge of Arabic.

Facilitate seamless communication by overseeing correspondence, managing calls, and prioritizing emails. Greet visitors and maintain a professional demeanor. Compose emails and letters for events and announcements with high professionalism. Coordinate internal and external meetings with strong organizational skills. Manage meeting preparations and logistics. Demonstrate effective communication, including presentation, persuasion, and negotiation when interacting with guests, vendors, and colleagues.