Inventory Control Section Head

Job Purpose The Inventory Control Section Head manages inventory accounting and stock control so that company inventory is recorded accurately, valued correctly and kept secure. The role oversees stock reconciliation, inventory reporting, cost monitoring, and compliance with company policies and accounting standards. The aim is to keep inventory records accurate, reduce stock discrepancies, keep inventory at the right levels, and maintain effective internal controls. Key Accountabilities Inventory Monitoring & Control • Oversee how inventory transactions are recorded in the ERP system. • Monitor stock movements: receipts, issues, transfers and adjustments. • Make sure inventory is valued according to accounting policies. • Review and approve inventory adjustments within delegated authority. Stock Reconciliation & Verification • Supervise periodic physical counts and cycle counts. • Reconcile physical stock against system balances and investigate variances. • Analyse discrepancies and put corrective actions in place. • Work with warehouse and operations teams on stock verification. Inventory Reporting & Analysis • Prepare periodic inventory reports, including stock ageing and slow-moving items. • Analyse inventory turnover and recommend ways to improve it. • Track obsolete and damaged stock and recommend provisions. • Give management inventory cost analysis and variance reports. Cost Control & Compliance • Make sure inventory is costed correctly (FIFO or Weighted Average, as policy requires). • Keep inventory accounting compliant with IFRS. • Maintain adequate internal controls over inventory processes. • Support internal and external audits with inventory schedules and documentation. Process Improvement & Team Supervision • Supervise inventory control staff and assign responsibilities. • Improve inventory control procedures and make better use of the system. • Work with procurement and operations so stock is managed efficiently. • Make sure inventory month-end closing is done on time. • Follow up on the team’s training so everyone meets training requirements. Personal Development • Complete 2 training hours per month (24 per year) and apply what is learned in daily work. • Do all work in line with the company’s sustainability goals (reduce waste; use materials, energy and water efficiently) and its environmental, health and safety requirements. Key Performance Indicators • Inventory accuracy rate • Stock variance (%) • Inventory turnover ratio • Reduction in obsolete and slow-moving stock • Timely completion of stock reconciliation • Number of inventory-related audit findings • Compliance with inventory control procedures Communication & Working Relationships • Internal: All departments; Senior Management • External: External Auditors Decision Making • Approves inventory adjustments within authority • Recommends stock write-offs or provisions • Gives input on inventory process improvements Problems & Challenges • Differences between physical stock and system records • Managing obsolete or slow-moving inventory • Coordinating across several departments • Keeping internal controls over inventory strict Qualifications & Experience • Bachelor’s degree in Accounting, Finance or a related field • 5–8 years of experience in inventory control or inventory accounting • At least 2–3 of those years in a supervisory role

Bachelor’s degree in Accounting, Finance or a related field; 5–8 years of experience in inventory control or inventory accounting; at least 2–3 years in a supervisory role.

Oversee how inventory transactions are recorded in the ERP system. Monitor stock movements: receipts, issues, transfers and adjustments. Make sure inventory is valued according to accounting policies. Review and approve inventory adjustments within delegated authority. Supervise periodic physical counts and cycle counts. Reconcile physical stock against system balances and investigate variances. Analyse discrepancies and put corrective actions in place. Work with warehouse and operations teams on stock verification. Prepare periodic inventory reports, including stock ageing and slow-moving items. Analyse inventory turnover and recommend ways to improve it. Track obsolete and damaged stock and recommend provisions. Give management inventory cost analysis and variance reports. Make sure inventory is costed correctly (FIFO or Weighted Average, as policy requires). Keep inventory accounting compliant with IFRS. Maintain adequate internal controls over inventory processes. Support internal and external audits with inventory schedules and documentation. Supervise inventory control staff and assign responsibilities. Improve inventory control procedures and make better use of the system. Work with procurement and operations so stock is managed efficiently. Make sure inventory month-end closing is done on time. Follow up on the team’s training so everyone meets training requirements. Complete 2 training hours per month (24 per year) and apply what is learned in daily work. Do all work in line with the company’s sustainability goals and its environmental, health and safety requirements.