EDM Coordinator II

About Us Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions. Purpose of the Role The Document Control / EDMS Administrator is responsible for managing and administering the Electronic Document Management System (EDMS) and ensuring effective document control throughout EPC project execution. The role ensures that project documentation is properly registered, distributed, tracked, maintained, and archived in accordance with project procedures and quality requirements. Key Responsibilities • Administer and maintain the project EDMS, ensuring accurate document registration, uploading, filing, and retrieval. • Manage document numbering, revision control, transmittals, and distribution workflows. • Monitor document review and approval cycles, ensuring timely processing and follow-up. • Maintain document registers, tracking logs, and reporting dashboards. • Coordinate with engineering, procurement, construction, project management, and client teams to ensure controlled document distribution. • Ensure compliance with project document control procedures, client requirements, and document management standards. • Monitor overdue documents and follow up with relevant stakeholders to maintain project schedules. • Manage document archiving, records retention, and final handover documentation. • Provide EDMS support and guidance to project users. Qualifications & Experience • Relevant Diploma or Bachelor's Degree in Document Management, Information Management, Business Administration, or a related discipline. • Minimum 5 years of experience in document control and EDMS administration, preferably on EPC projects. • Hands-on experience with electronic document management systems and project document control workflows. • Good understanding of document numbering, revision control, transmittals, and document lifecycle management. • Proficiency in MS Office applications, particularly Excel. • Strong organizational, coordination, communication, and attention-to-detail skills. Moving forward together We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Moving forward together We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Relevant Diploma or Bachelor's Degree in Document Management, Information Management, Business Administration, or a related discipline. Minimum 5 years of experience in document control and EDMS administration, preferably on EPC projects. Hands-on experience with electronic document management systems and project document control workflows. Good understanding of document numbering, revision control, transmittals, and document lifecycle management. Proficiency in MS Office applications, particularly Excel. Strong organizational, coordination, communication, and attention-to-detail skills.

Administer and maintain the project EDMS, ensuring accurate document registration, uploading, filing, and retrieval. Manage document numbering, revision control, transmittals, and distribution workflows. Monitor document review and approval cycles, ensuring timely processing and follow-up. Maintain document registers, tracking logs, and reporting dashboards. Coordinate with engineering, procurement, construction, project management, and client teams to ensure controlled document distribution. Ensure compliance with project document control procedures, client requirements, and document management standards. Monitor overdue documents and follow up with relevant stakeholders to maintain project schedules. Manage document archiving, records retention, and final handover documentation. Provide EDMS support and guidance to project users.