Document Controller-Design (Jakarta)

Key Responsibilities • Manage and maintain the project's design document control system. • Control the receipt, registration, distribution, tracking, and filing of all design documents. • Maintain document registers, drawing logs, transmittal records, and revision histories. • Ensure the latest approved drawings and technical documents are available to project stakeholders. • Coordinate document submissions between consultants, contractors, clients, and internal teams. • Monitor design reviews, approvals, comments, RFIs, technical queries, and resubmissions. • Manage document revisions, status updates, and superseded document control. • Upload and maintain project documents within electronic document management systems (EDMS/CDE). • Verify document numbering, naming conventions, revision codes, and metadata accuracy. • Prepare document control reports and track outstanding submissions. • Support project audits and ensure compliance with document control procedures and QA/QC standards. • Maintain the confidentiality and security of project documentation. What We're Looking For: • Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related field. • 3-5 years of experience in document control within construction, engineering, consultancy, or project environments. • Experience supporting data center, infrastructure, commercial, or MEP projects is an advantage. • Familiarity with document management platforms such as Aconex, Asite, Procore, SharePoint, ACC/BIM 360, ProjectWise, or similar systems. • Strong knowledge of document control processes, revision management, and technical submissions. • Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. • Excellent organizational skills and attention to detail. • Strong communication, coordination, and follow-up abilities. • Ability to manage multiple priorities in a fast-paced project environment.

Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related field. 3-5 years of experience in document control within construction, engineering, consultancy, or project environments. Experience supporting data center, infrastructure, commercial, or MEP projects is an advantage. Familiarity with document management platforms such as Aconex, Asite, Procore, SharePoint, ACC/BIM 360, ProjectWise, or similar systems. Strong knowledge of document control processes, revision management, and technical submissions. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Excellent organizational skills and attention to detail. Strong communication, coordination, and follow-up abilities. Ability to manage multiple priorities in a fast-paced project environment.

Manage and maintain the project's design document control system. Control the receipt, registration, distribution, tracking, and filing of all design documents. Maintain document registers, drawing logs, transmittal records, and revision histories. Ensure the latest approved drawings and technical documents are available to project stakeholders. Coordinate document submissions between consultants, contractors, clients, and internal teams. Monitor design reviews, approvals, comments, RFIs, technical queries, and resubmissions. Manage document revisions, status updates, and superseded document control. Upload and maintain project documents within electronic document management systems (EDMS/CDE). Verify document numbering, naming conventions, revision codes, and metadata accuracy. Prepare document control reports and track outstanding submissions. Support project audits and ensure compliance with document control procedures and QA/QC standards. Maintain the confidentiality and security of project documentation.