Reception Administrative Assistant

Company Description: Founded in Dubai three decades ago, Kashkha كشخة is a multinational modest fashion brand that designs, manufactures, and markets contemporary apparel worldwide. The brand blends effortless design, fine craftsmanship, and modern style to empower individuals to make fashion-forward choices while honoring their values. Guided by the mantra “Beautifully Yours,” Kashkha offers collections that fuse traditional influences with current fashion trends. The company fosters an inclusive and creative culture, with a diverse team representing over 15 nationalities and ten languages. With retail locations in major malls and airports across 8 countries, Kashkha serves the fashion needs of customers from more than 50 nationalities. Role Description: Receptionist cum Administrative Assistant (Temporary for three months – DEC, JAN and FEB) We are looking for a proactive, well-organised and professional Receptionist cum Administrative Assistant to manage front-desk responsibilities and provide HR and administrative support across our UAE, Oman and Qatar operations. Key Responsibilities: • Handle incoming calls, emails, visitors and general enquiries. • Assist in managing DEWA, Etisalat and other office utility accounts and payments. • Assist in maintaining lease agreements, Ejari, AMC contracts, trade license and compliance records. • Coordinate medical insurance administration, including additions, deletions, certificates, statements and payments. • Maintain staff records, leave, absence, sick leave, ILOE and passport tracking. • Coordinate with HR on attendance, staff targets, training letters and employee-related matters. • Manage LPOs, stationery, office supplies, staff birthday arrangements and other office requirements. • Coordinate store insurance, bank and credit card statement updates, and WPS-related documentation. • Maintain Civil Defence, Hassantuk and other statutory certificates and records. • Prepare and circulate weekly administrative reports covering licences, AMC contracts, leases and renewals. • Coordinate with PROs, accounts, HR and operations teams to ensure smooth administrative activities across all locations. Requirements: Excellent communication, organizational and coordination skills, proficiency in MS Office and Google Sheets, and the ability to manage multiple responsibilities efficiently. Preferably Own-Visa with Sponsor's NOC

Excellent communication, organizational and coordination skills, proficiency in MS Office and Google Sheets, and the ability to manage multiple responsibilities efficiently. Preferably Own-Visa with Sponsor's NOC

Handle incoming calls, emails, visitors and general enquiries. Assist in managing DEWA, Etisalat and other office utility accounts and payments. Assist in maintaining lease agreements, Ejari, AMC contracts, trade license and compliance records. Coordinate medical insurance administration, including additions, deletions, certificates, statements and payments. Maintain staff records, leave, absence, sick leave, ILOE and passport tracking. Coordinate with HR on attendance, staff targets, training letters and employee-related matters. Manage LPOs, stationery, office supplies, staff birthday arrangements and other office requirements. Coordinate store insurance, bank and credit card statement updates, and WPS-related documentation. Maintain Civil Defence, Hassantuk and other statutory certificates and records. Prepare and circulate weekly administrative reports covering licences, AMC contracts, leases and renewals. Coordinate with PROs, accounts, HR and operations teams to ensure smooth administrative activities across all locations.