Program Management Office Coordinator

Job Purpose The PMO Coordinator will provide administrative, operational, and coordination support to the Program Management Office, ensuring effective monitoring, reporting, documentation, and communication across multiple projects. The role involves coordinating with project teams, tracking project progress, maintaining PMO records, and ensuring compliance with established project management procedures and reporting standards. Key Responsibilities • Coordinate with Project Directors, Project Managers, and various departments to collect and consolidate project progress updates. • Prepare, maintain, and update project schedules, progress reports, dashboards, and performance tracking sheets. • Monitor project milestones, deliverables, deadlines, and key performance indicators (KPIs). • Assist in preparing weekly, monthly, and quarterly PMO reports for senior management. • Maintain and control project documentation, including project plans, meeting minutes, action logs, risk registers, and progress records. • Coordinate PMO meetings, prepare agendas, record meeting minutes, and follow up on assigned action items. • Track project risks, issues, dependencies, and changes, ensuring timely escalation to the concerned management. • Follow up with project teams to ensure timely submission of reports and required project information. • Support the implementation and standardization of PMO procedures, templates, reporting formats, and documentation systems. • Coordinate with internal departments, including HR, Finance, Procurement, Commercial, and Operations, to obtain project-related information. • Assist in monitoring resource allocation, manpower requirements, and project performance against approved plans. • Ensure accuracy, consistency, and timely submission of all PMO reports and documentation. • Perform other PMO-related duties as assigned by management. Qualifications & Requirements • Bachelor's degree in Business Administration, Engineering, Project Management, or a related discipline. • Minimum 5+ years of relevant experience in PMO coordination, project coordination, project administration, or project controls. • Experience in the construction, engineering, contracting, or project management industry is highly preferred. • Good understanding of project management processes, reporting standards, and project documentation. • Proficiency in Microsoft Office, particularly Advanced Excel, PowerPoint, and Word. • Experience in preparing management reports, dashboards, and project performance summaries. • Knowledge of project management tools such as Primavera P6, MS Project, Power BI, or similar systems is an advantage. • Excellent coordination, communication, organizational, and follow-up skills. • Ability to manage multiple projects, prioritize tasks, and meet strict reporting deadlines. • Strong analytical skills and attention to detail.

Bachelor's degree in Business Administration, Engineering, Project Management, or a related discipline. Minimum 5+ years of relevant experience in PMO coordination, project coordination, project administration, or project controls. Experience in the construction, engineering, contracting, or project management industry is highly preferred. Good understanding of project management processes, reporting standards, and project documentation. Proficiency in Microsoft Office, particularly Advanced Excel, PowerPoint, and Word. Experience in preparing management reports, dashboards, and project performance summaries. Knowledge of project management tools such as Primavera P6, MS Project, Power BI, or similar systems is an advantage. Excellent coordination, communication, organizational, and follow-up skills. Ability to manage multiple projects, prioritize tasks, and meet strict reporting deadlines. Strong analytical skills and attention to detail.

Coordinate with Project Directors, Project Managers, and various departments to collect and consolidate project progress updates. Prepare, maintain, and update project schedules, progress reports, dashboards, and performance tracking sheets. Monitor project milestones, deliverables, deadlines, and key performance indicators (KPIs). Assist in preparing weekly, monthly, and quarterly PMO reports for senior management. Maintain and control project documentation, including project plans, meeting minutes, action logs, risk registers, and progress records. Coordinate PMO meetings, prepare agendas, record meeting minutes, and follow up on assigned action items. Track project risks, issues, dependencies, and changes, ensuring timely escalation to the concerned management. Follow up with project teams to ensure timely submission of reports and required project information. Support the implementation and standardization of PMO procedures, templates, reporting formats, and documentation systems. Coordinate with internal departments, including HR, Finance, Procurement, Commercial, and Operations, to obtain project-related information. Assist in monitoring resource allocation, manpower requirements, and project performance against approved plans. Ensure accuracy, consistency, and timely submission of all PMO reports and documentation. Perform other PMO-related duties as assigned by management.