Administrative Assistant to Senior Stakeholder (Tagalog Speaker)

Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution. We are currently recruiting an Administrative Assistant to Senior Stakeholder for our client to be based out of their Dubai Office. Purpose- We are seeking a highly professional, confident, and well-presented Administrative Assistant to provide dedicated support to a senior stakeholder. The ideal candidate will be exceptionally organized, proactive, and capable of managing a demanding schedule while maintaining the highest level of professionalism and discretion. This position requires frequent interaction with senior executives, internal stakeholders, and external business partners. Therefore, excellent communication skills, executive presence, and strong stakeholder management capabilities are essential. Responsibility- • Manage and coordinate the executive's complex calendar, appointments, meetings, and travel arrangements. • Proactively prioritize and organize schedules to ensure effective time management. • Coordinate meetings, prepare agendas, arrange logistics, and ensure timely follow-up on action items. • Manage correspondence, emails, and communications on behalf of the executive were required. • Maintain confidentiality and handle sensitive information with discretion. • Prepare presentations, reports, meeting minutes, and business documentation. • Support event coordination, visitor management, and executive hospitality requirements. Skills- • Proven experience supporting senior executives, C-suite leaders, Managing Directors, Vice Presidents, or other senior stakeholders. • Strong stakeholder management skills with the ability to engage confidently with individuals at all levels. • Excellent organizational, planning, and multitasking abilities. • Professional, outgoing, and confident personality. • Strong verbal and written communication skills in English & Tagalog. • Well-groomed, polished, and professional appearance. • High level of discretion, maturity, and attention to detail. • Positive attitude, strong work ethic, and proactive approach to problem-solving. • Very stable attendance record.

Manage and coordinate the executive's complex calendar, appointments, meetings, and travel arrangements. Proactively prioritize and organize schedules to ensure effective time management. Coordinate meetings, prepare agendas, arrange logistics, and ensure timely follow-up on action items. Manage correspondence, emails, and communications on behalf of the executive where required. Maintain confidentiality and handle sensitive information with discretion. Prepare presentations, reports, meeting minutes, and business documentation. Support event coordination, visitor management, and executive hospitality requirements.