Academic Coordinator

The Academic Coordinator provides comprehensive administrative and operational support to the Office of Academic Affairs. This role ensures the smooth execution of academic processes, including scheduling, faculty support, examinations, documentation, and accreditation activities. The Academic Coordinator serves as a key liaison between academic programs, faculty, students, and administrative departments while maintaining high standards of accuracy, confidentiality, and compliance. Key Responsibilities Academic Operations & Coordination • Support the planning and coordination of academic schedules, classroom utilization, and venue assignments. • Serve as a resource for students and faculty regarding academic policies, procedures, and regulations. • Coordinate communication between academic programs and the Academic Affairs Office. Documentation & Records Management • Maintain accurate and up-to-date academic records, databases, and documentation. • Draft, edit, proofread, and format official correspondence, reports, and documents. • Handle confidential academic information with discretion and professionalism. Student Support • Manage all processes related to the Student Excuses Committee, including documentation, communication, and filing. • Guide students on academic office procedures and available services. Faculty Support • Coordinate recruitment, onboarding, documentation, and timekeeping activities for part-time faculty. • Facilitate faculty communication, scheduling, and administrative support requirements. Examination Coordination • Support examination preparation activities, including: • Uploading student lists • Coordinating iPad and laboratory allocations • Preparing seating plans and supporting control room operations • Assist with both online and paper-based examinations, including technical support and electronic marking activities. • Ensure examination processes are conducted with integrity, accuracy, and confidentiality. Accreditation & Quality Assurance • Support NCAAA accreditation activities through documentation, evidence management, and data collection. • Participate in curriculum reviews, quality assurance initiatives, audits, and committee activities as assigned. Meetings & Committee Support • Attend departmental and cross-functional meetings and document meeting minutes when required. • Follow up on action items related to Academic Affairs initiatives. General Administrative Support • Address urgent academic matters in a timely and professional manner. • Collaborate effectively with internal departments to support academic operations. • Perform additional duties assigned by the Academic Affairs Manager. Requirements • Bachelor's degree in Business Administration, Education, Health Administration, or a related field. • Minimum of 1–3 years of experience in an academic or administrative role, preferably within a higher education institution. Knowledge, Skills & Competencies • Strong organizational and multitasking skills. • Excellent written and verbal communication skills in both Arabic and English. • Proficiency in Microsoft Office and general office systems. • Ability to maintain confidentiality and handle sensitive information appropriately. • Knowledge of academic systems and university processes is preferred. • High attention to detail and accuracy. • Ability to work independently and collaboratively in a fast-paced environment. • Strong interpersonal and customer service skills. • Proactive problem-solving approach and positive attitude. • Reliability, flexibility, professionalism, and teamwork orientation.

Bachelor's degree in Business Administration, Education, Health Administration, or a related field. Minimum of 1–3 years of experience in an academic or administrative role, preferably within a higher education institution.

Academic Operations & Coordination: Support the planning and coordination of academic schedules, classroom utilization, and venue assignments. Serve as a resource for students and faculty regarding academic policies, procedures, and regulations. Coordinate communication between academic programs and the Academic Affairs Office. Documentation & Records Management: Maintain accurate and up-to-date academic records, databases, and documentation. Draft, edit, proofread, and format official correspondence, reports, and documents. Handle confidential academic information with discretion and professionalism. Student Support: Manage all processes related to the Student Excuses Committee, including documentation, communication, and filing. Guide students on academic office procedures and available services. Faculty Support: Coordinate recruitment, onboarding, documentation, and timekeeping activities for part-time faculty. Facilitate faculty communication, scheduling, and administrative support requirements. Examination Coordination: Support examination preparation activities, including uploading student lists, coordinating iPad and laboratory allocations, preparing seating plans and supporting control room operations. Assist with both online and paper-based examinations, including technical support and electronic marking activities. Ensure examination processes are conducted with integrity, accuracy, and confidentiality. Accreditation & Quality Assurance: Support NCAAA accreditation activities through documentation, evidence management, and data collection. Participate in curriculum reviews, quality assurance initiatives, audits, and committee activities as assigned. Meetings & Committee Support: Attend departmental and cross-functional meetings and document meeting minutes when required. Follow up on action items related to Academic Affairs initiatives. General Administrative Support: Address urgent academic matters in a timely and professional manner. Collaborate effectively with internal departments to support academic operations. Perform additional duties assigned by the Academic Affairs Manager.