Officer - Academic Administration

Officer-Academic Administration PRIMARY TASKS: 1. Provides a comprehensive level of assistance to ensure smooth and efficient operations. 2. Provides a high level of administrative and clerical support to the unit, department, or function. 3. Undertakes special projects to meet the objectives of the department. 4. Prioritizes and manages multiple projects simultaneously and follows up on issues in a timely manner. 5. Collect and prepare background documents for various tasks. 6. Follow the university rules and regulations. 7. Act as a first point of contact for the school and provide a high level of client service to AU students. 8. Responsible for the administrative preparation of each semester, including but not limited to the following: • Updated and accurate student lists (new, existing, and repeaters). • Students and faculty timetables. 9. Contact students, when necessary, for various reasons, including but not limited to timetables changes, late registration, low attendance, census date of registration withdrawal, etc. 10. Undertake other duties as required by the Head of Department. LEVEL OF RESPONSIBILITY: Responsible for the effective and efficient administration of the department, for ensuring confidentiality, and for providing timely administrative support to AU staff and students. SELECTION CRITERIA: Essential: • Bachelor’s degree in a relevant field. • Minimum 1 year experience in a relevant field. • Well developed communication and interpersonal skills. • Highly developed organizational and time management skills.

Bachelor’s degree in a relevant field. Minimum 1 year experience in a relevant field. Well developed communication and interpersonal skills. Highly developed organizational and time management skills.

Provides comprehensive administrative support to ensure smooth operations; offers administrative and clerical support to the unit, department, or function; undertakes special projects to meet departmental objectives; prioritizes and manages multiple projects, following up on issues in a timely manner; collects and prepares background documents; follows university rules and regulations; acts as first point of contact for the school and provides high level client service to AU students; prepares administrative tasks for each semester (updated student lists, timetables for students and faculty); contacts students as needed for timetable changes, late registration, attendance, census date, withdrawal; undertakes other duties as required by the Head of Department; ensures confidentiality and provides timely administrative support to AU staff and students.