Department Administrator

About the role

Requirements

• Two-year associate technical degree in a relevant field.
• Minimum 3 years of experience across phases of chemical or petrochemical projects.
• Certificates or credentials in office-based systems.
• Administration experience leading office admin activities in a fast paced department.
• Experience of document control procedures and activities.
• Very organized, proactive and willing to keep the department organized.

Responsibilities

• Office administration activities for a dept of approx. 20 persons – Proactive, organizing dept admin, maintaining the office flow.
• Maintaining and organizing the temporary office location at Sadara or at a contractor office.
• Ensuring smooth onboarding of new employees with initial activities.
• Raising small purchase orders for equipment, PPE, etc.
• Issuing formal communications to contractors.
• Organizing logistics for the department, such as transportations, meetings conference rooms.
• Organizing recognition events, lunches etc.
• Back-up cover for a dept document control technician.
• Maintain professional and technical knowledge through workshops, publications, professional networks, and technical societies.
• Assist in organising training sessions for operators, engineers, and technicians.
• Provide second-line application support, identify root causes, troubleshoot issues, and restore proper operation.
• Escalate unresolved application issues to the appropriate solution provider.
• Provide Project, MOC, and Work Order support and technical assistance within the Engineering System Design Environment.
• Maintain document, data, and deliverable-format standards with discipline SMEs and ensure requirements are included in documents for internal and external engineering work.
• Coordinate with IT to improve engineering-application performance and maintain compatibility with the corporate software and hardware infrastructure.
• Provide engineering-system access in accordance with intellectual-property requirements.
• Ensure compliance with EH&S guidelines, regulatory requirements, and permit requirements.
• Matching of department work hours will be required, requiring some overtime in the role.
• Perform other job-related activities requested by the immediate supervisor or manager.

Skills

• Office administration
• Document control
• Purchase orders
• Onboarding
• EH&S compliance
• Engineering document standards
• IT coordination
• Training coordination
• Application support
• Logistics management
• Internal/external communications
• Technical workshops/knowledge sharing
• Contractor communications
• Project/Work Order support
• MOC (Management of Change)