Management Coordinator / Executive Assistant

About the Company Go Tech Construction is rapidly becoming a preferred design-and-build (D&B) contractor in the UAE’s education sector. With a strong track record of successfully delivered projects, we specialize in designing and building schools, universities, and accommodation for teachers and students. As we enter an exciting phase of growth, supported by a strong order book, we’re looking for talented professionals with experience in D&B construction to join our team. About the Role We are looking for a presentable, well-organised, and proactive Management Coordinator / Executive Assistant to provide administrative and coordination support to senior management. The ideal candidate will be responsible for managing documents requiring senior management signatures, tracking approvals, coordinating meetings, and ensuring timely communication and follow-up. Key Responsibilities • Act as the single point of contact for all documents requiring senior management review and signature. • Maintain a document register to log, track, and follow up on pending approvals and signatures. • Ensure signed documents are returned to the relevant departments or individuals promptly. • Coordinate meetings, send calendar invitations, book meeting rooms, and prepare agendas. • Circulate meeting agendas and supporting documents to participants in advance. • Attend senior management meetings as required, prepare minutes of meetings, and record action points. • Follow up with relevant stakeholders to ensure timely completion of assigned actions. • Maintain organised records of signed documents, approvals, meeting minutes, and related correspondence. • Handle confidential documents and management information with professionalism and discretion. Requirements • Previous experience in administration, executive assistance, document control, or management coordination. • Excellent verbal and written English communication skills. • Professional appearance, a polite manner, and strong interpersonal skills. • Excellent organisational skills, attention to detail, and follow-up abilities. • Proficiency in Microsoft Office, Outlook, and calendar management. • Ability to handle confidential information and work effectively with senior management. • Proactive, dependable, and able to manage multiple priorities.

Previous experience in administration, executive assistance, document control, or management coordination. Excellent verbal and written English communication skills. Professional appearance, a polite manner, and strong interpersonal skills. Excellent organisational skills, attention to detail, and follow-up abilities. Proficiency in Microsoft Office, Outlook, and calendar management. Ability to handle confidential information and work effectively with senior management. Proactive, dependable, and able to manage multiple priorities.

Act as the single point of contact for all documents requiring senior management review and signature. Maintain a document register to log, track, and follow up on pending approvals and signatures. Ensure signed documents are returned to the relevant departments or individuals promptly. Coordinate meetings, send calendar invitations, book meeting rooms, and prepare agendas. Circulate meeting agendas and supporting documents to participants in advance. Attend senior management meetings as required, prepare minutes of meetings, and record action points. Follow up with relevant stakeholders to ensure timely completion of assigned actions. Maintain organised records of signed documents, approvals, meeting minutes, and related correspondence. Handle confidential documents and management information with professionalism and discretion.