Executive Secretary

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain. We are currently looking to hire an Executive Secretary Location: Khobar, Saudi Arabia (onsite) Key Responsibilities: • CEO’s Strategic Support: Orchestrate end-to-end schedule (travel, meetings, conferences), gate communications, represent CEO in select meetings, and deliver crisp meeting minutes. • Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks. • Office Operations: Maintain supplies inventory, ensure equipment functionality, and optimize admin policies. • Cross-Functional Collaboration: Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows. Required Skills: • 3+ years supporting C-suite/executives (tech or fast-paced industry preferred). • Mastery of calendar management, document control, and stakeholder communication. • Proactive problem-solver who anticipates needs and drives efficiency. WHAT’S ON OFFER You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression. To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to [email protected]. Your interest will be treated with strict confidentiality. CONSULTANT DETAILS Consultant Name: Ahsan Avensys Consulting Pte Ltd EA Licence 12C5759 Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' personal information and privacy.

Key Responsibilities: CEO’s Strategic Support: Orchestrate end-to-end schedule (travel, meetings, conferences), gate communications, represent CEO in select meetings, and deliver crisp meeting minutes. Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks. Office Operations: Maintain supplies inventory, ensure equipment functionality, and optimize admin policies. Cross-Functional Collaboration: Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows.