Receptionist & Admin (Russian Speaker)

Job Summary: We are looking for a professional and well-organized Admin & Receptionist to manage front desk operations and provide administrative support across the company. The ideal candidate will be presentable, detail-oriented, and able to coordinate daily office activities, while ensuring excellent client service. A key part of this role will be to assist with organizing breakfast briefings and events for real estate brokers, supporting the company’s sales and marketing initiatives. Key Responsibilities: • Manage the reception area, greet and welcome clients, visitors, and brokers in a professional manner. • Answer and direct phone calls, emails, and general inquiries promptly. • Handle scheduling of meetings, appointments, and conference rooms. • Maintain front desk, meeting rooms, and common areas in a professional condition. • Provide administrative support including filing, document preparation, and correspondence. • Assist with arranging broker breakfast briefings and other corporate events, including coordination of catering, invitations, and logistics. • Support Sales & Marketing teams in coordinating broker visits, hospitality, and events. • Manage incoming and outgoing mail, couriers, and deliveries. • Liaise with vendors, suppliers, and service providers for office requirements. • Ensure smooth day-to-day office operations by supporting HR and admin teams when needed. • Assist in other tasks as assigned by the managers • Assist other departments whenever it’s required. Requirements: • Previous experience as a receptionist or admin assistant (real estate experience is an advantage). • Strong communication skills in English; Russian/Arabic is a plus. • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). • Excellent organizational and multitasking abilities. • Presentable, professional, and customer-service oriented. • Ability to coordinate events and manage logistics efficiently.

Previous experience as a receptionist or admin assistant (real estate experience is an advantage). Strong communication skills in English; Russian/Arabic is a plus. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Excellent organizational and multitasking abilities. Presentable, professional, and customer-service oriented. Ability to coordinate events and manage logistics efficiently.

Manage the reception area, greet and welcome clients, visitors, and brokers in a professional manner. Answer and direct phone calls, emails, and general inquiries promptly. Handle scheduling of meetings, appointments, and conference rooms. Maintain front desk, meeting rooms, and common areas in a professional condition. Provide administrative support including filing, document preparation, and correspondence. Assist with arranging broker breakfast briefings and other corporate events, including coordination of catering, invitations, and logistics. Support Sales & Marketing teams in coordinating broker visits, hospitality, and events. Manage incoming and outgoing mail, couriers, and deliveries. Liaise with vendors, suppliers, and service providers for office requirements. Ensure smooth day-to-day office operations by supporting HR and admin teams when needed. Assist in other tasks as assigned by the managers. Assist other departments whenever it’s required.