Business Development Executive

About Vibes Events Vibes Events is an Abu Dhabi-based events staffing company delivering large-scale events, activations, and staffing solutions across the UAE and the region. We work with some of the most prominent organisations in the public and private sectors, bringing together a passionate team of professionals committed to excellence in every project we deliver. About the Role Vibes Events is looking for a research-driven and proactive Executive to join our Government & Strategic Relationships (GSR) function. You will support the GSR Director in building and maintaining a well-qualified pipeline of government and semi-government opportunities through market intelligence, tender monitoring, and business development support. The role also keeps Vibes close to its clients and the events market, through client follow-up, event and exhibition visits, and won and lost business reporting. Location: Abu Dhabi, UAE (some travel to Dubai and other Emirates) Reporting To: Director, Government & Strategic Relationships Working Hours: 9:00 AM – 6:00 PM, Monday to Saturday (alternate Saturdays off) Flexibility required for occasional evenings and weekends based on business requirement What You’ll Do Research & Market Intelligence • Research new projects and opportunities across the UAE government and semi-government landscape, and monitor market developments that may create opportunities for Vibes • Maintain an up-to-date calendar of recurring and newly announced events, exhibitions, conferences, and festivals, including organiser, venue, dates, and known client connections • Review daily quotations issued and projects lost, flagging opportunities that need GSR support and informing the Commercial Projects Team early on recurring events and previous clients Tender Monitoring & Business Development Support • Track and monitor relevant RFPs, RFQs, and tenders for government, semi-government, and strategic clients, and add new opportunities to the pipeline • Support client hunting alongside the Director, GSR; identify potential clients, sectors, exhibitors, and production companies with strong potential for future business • Track each opportunity through every stage, from introduction and meeting through to quotation, follow-up, outcome, and next action Client Relationships & Event Visits • Support the Director, GSR in strengthening relationships with key clients through calls, meetings, and onsite visits; maintain client tiering and reconnect with inactive clients • Plan and carry out regular visits to key events and exhibitions at ADNEC, DWTC, DEC, and other UAE venues, gathering client feedback, competitor observations, and new opportunities CRM, Reporting & Administration • Maintain accurate records in HubSpot, the government target database, and the GSR opportunity tracker • Prepare the monthly GSR Won and Lost Report and the biweekly GSR review for the Chief Commercial Officer, and provide administrative support to the GSR function What We Are Looking For • Bachelor’s degree in Business Administration, Marketing, International Relations, or a related field • 3–6 years of experience in research, business development support, or a related coordination role • Strong research and analytical skills with close attention to detail, and good Excel and reporting skills for tracking opportunities and preparing reports • Organised and proactive, comfortable managing multiple opportunities and tenders at the same time • Confident and professional when meeting clients, organisers, and exhibitors, in person and by phone • Fluent English (written and spoken); Arabic language skills are an advantage • Interest in or exposure to the UAE government and semi-government sector; knowledge of the UAE events and exhibitions landscape (ADNEC, DWTC, DEC) and CRM experience (HubSpot or similar) are advantageous • Valid UAE driving licence, for regular site and event visits

Bachelor’s degree in Business Administration, Marketing, International Relations, or a related field; 3–6 years of experience in research, business development support, or a related coordination role; Fluent English (written and spoken); Arabic language skills are an advantage; Valid UAE driving licence, for regular site and event visits.

Research & Market Intelligence: Research new projects and opportunities across the UAE government and semi-government landscape, and monitor market developments that may create opportunities for Vibes; Maintain an up-to-date calendar of recurring and newly announced events, exhibitions, conferences, and festivals, including organiser, venue, dates, and known client connections; Review daily quotations issued and projects lost, flagging opportunities that need GSR support and informing the Commercial Projects Team early on recurring events and previous clients. Tender Monitoring & Business Development Support: Track and monitor relevant RFPs, RFQs, and tenders for government, semi-government, and strategic clients, and add new opportunities to the pipeline; Support client hunting alongside the Director, GSR; identify potential clients, sectors, exhibitors, and production companies with strong potential for future business; Track each opportunity through every stage, from introduction and meeting through to quotation, follow-up, outcome, and next action. Client Relationships & Event Visits: Support the Director, GSR in strengthening relationships with key clients through calls, meetings, and onsite visits; maintain client tiering and reconnect with inactive clients; Plan and carry out regular visits to key events and exhibitions at ADNEC, DWTC, DEC, and other UAE venues, gathering client feedback, competitor observations, and new opportunities. CRM, Reporting & Administration: Maintain accurate records in HubSpot, the government target database, and the GSR opportunity tracker; Prepare the monthly GSR Won and Lost Report and the biweekly GSR review for the Chief Commercial Officer, and provide administrative support to the GSR function.