Procurement & Administration Executive

Location: Dubai, UAE Experience: 2–4 years Language: Fluent English required; Mandarin Chinese is an advantage. Job Purpose We are looking for a proactive Procurement & Administration Executive to manage purchasing and supplier coordination across Marketing, HR, Insurance, Events, Administration, and General Operations. Key Responsibilities • Source suppliers and service providers in the UAE and internationally. • Obtain and compare quotations, negotiate prices, and evaluate commercial terms. • Procure marketing materials, event services, office supplies, insurance, HR services, and other business requirements. • Prepare purchase orders and maintain procurement records, invoices, contracts, and supplier databases. • Coordinate deliveries, service providers, contract renewals, and invoice follow-ups. • Track budgets, identify cost-saving opportunities, and provide procurement updates. • Support communication with Chinese suppliers and China-based teams where required. Candidate Requirements • 2–4 years of experience in procurement, purchasing, vendor management, or commercial administration. • Experience in indirect procurement, including marketing, events, corporate services, or insurance, is preferred. • Strong supplier sourcing, negotiation, quotation comparison, and follow-up skills. • Good knowledge of UAE suppliers and service providers. • Proficiency in MS Office, particularly Excel; ERP experience is an advantage. • Excellent communication, coordination, and organisational skills. • Fluent English; Mandarin Chinese proficiency is a strong advantage. Ideal Candidate A commercially minded and organised professional who can independently manage multiple procurement requirements, coordinate with different departments, and deliver cost-effective purchasing solutions. Show more Show less