Government Affairs Officer - HR

The HR Government Affairs Officer is responsible in managing and controlling the process of all activities that are related to the Government offices/agencies. The role oversees and ensures that responsibilities are executed in a timely manner and provide the business with reports. The officer analyzes and interprets government policies, evaluate potential impact to organization's operation and reviews internal policies, plans, programs to ensure consistency with corresponding government regulations and laws. • Monitor the implementation of an improvement process for all immigration and labor records to be tracked and maintained through the established organization system. • Assist in developing, managing, periodical review, and communicating Government relations policies and processes to ensure organization compliances. • Ensure to resolve immigration related issues in a timely manner. • Ensure proper dissemination and keep the HR team informed of significant problems that may jeopardize the achievement of Company goals, and those are not being addressed adequately. • Facilitate and attend to employee queries regarding details of immigration formalities, and entitlements. • Manage the processing of all immigration requirements in the most effective and efficient manner to expedite on boarding of new employees. • Ensure to update relevant business areas with issues, risks, and statuses of immigration/government processes and provide relevant solutions in a timely manner. • Ensure immigration processes are completed in minimal time including Resident Permits, Drivers Licenses, Visas, CID procedures etc. • Track and monitor relevant expiry dates and ensure that all time-sensitive documents and licenses are renewed ahead of • deadline to ensure full compliance and avoid fines. • Maintain employee files and documents relevant to immigration transactions. • In-charge of the preparation of the internal memos and responsible in the proper monitoring of the reference numbers assigned in all departments correspondences. • Arrange the labor contracts for signature and stamped before sending for attestation in the Labor Dept. • Ensure proper recording and updating the master files of exit permits, business visa renewal and RP renewal. • Keep abreast with current labor/ immigration laws and update the HR staff on any changes. • Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies Job Experience Minimum 2- 3 year(s) working experience in GA matters for HR department of large scale companies Education • Bachelor's Degree in any related field

Minimum 2-3 year(s) working experience in GA matters for HR department of large scale companies. Bachelor's Degree in any related field.

Monitor the implementation of an improvement process for all immigration and labor records to be tracked and maintained through the established organization system. Assist in developing, managing, periodical review, and communicating Government relations policies and processes to ensure organization compliances. Ensure to resolve immigration related issues in a timely manner. Ensure proper dissemination and keep the HR team informed of significant problems that may jeopardize the achievement of Company goals, and those are not being addressed adequately. Facilitate and attend to employee queries regarding details of immigration formalities, and entitlements. Manage the processing of all immigration requirements in the most effective and efficient manner to expedite on boarding of new employees. Ensure to update relevant business areas with issues, risks, and statuses of immigration/government processes and provide relevant solutions in a timely manner. Ensure immigration processes are completed in minimal time including Resident Permits, Drivers Licenses, Visas, CID procedures etc. Track and monitor relevant expiry dates and ensure that all time-sensitive documents and licenses are renewed ahead of deadline to ensure full compliance and avoid fines. Maintain employee files and documents relevant to immigration transactions. In-charge of the preparation of the internal memos and responsible in the proper monitoring of the reference numbers assigned in all departments correspondences. Arrange the labor contracts for signature and stamped before sending for attestation in the Labor Dept. Ensure proper recording and updating the master files of exit permits, business visa renewal and RP renewal. Keep abreast with current labor/ immigration laws and update the HR staff on any changes. Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies