Human Resources Coordinator – Temporary Maternity Cover

Job Purpose The Human Resources Coordinator provides day-to-day administrative and operational support to the Human Resources team, ensuring HR documentation, employee records, correspondence and processes are completed accurately and in a timely manner. The role will have a strong focus on HR administration, including preparing employee letters and correspondence, maintaining personnel files and trackers, supporting recruitment and onboarding activities, preparing reports and statistics, responding to employee enquiries and providing general administrative support across the HR function. The Human Resources Coordinator will deliver a friendly, professional and service-focused approach when supporting employees and other stakeholders while ensuring confidentiality and adherence to company policies and procedures. Main Responsibilities HR Administration & Documentation • Prepare and issue HR letters and employee correspondence, including employment-related letters, confirmation letters, salary certificates, NOCs and other standard HR documentation as required. • Prepare, format, review and maintain HR documents, reports, presentations and correspondence. • Maintain accurate and up-to-date employee personnel files and HR records. • Ensure employee documentation is properly filed, organized and maintained in accordance with internal requirements. • Maintain HR trackers, records and employee information, ensuring information is updated accurately and promptly. • Support the maintenance and administration of Job Descriptions, HR policies, procedures, templates and forms. • Assist with document collection, verification and follow-up with employees. • Provide general administrative support to the HR team, including printing, scanning, filing and document preparation. • Take minutes during HR meetings where required and prepare follow-up notes and action trackers. • Assist with preparing regular HR reports, statistics and employee data. • Maintain appropriate confidentiality when handling employee and business information. Employee Support • Respond to general employee enquiries and direct employees to the appropriate HR team member where required. • Provide a professional and approachable HR service to employees. • Support the HR team with day-to-day employee administration and follow-ups. • Assist with employee engagement activities, HR events and other department initiatives as required. Recruitment & Onboarding Support • Assist with recruitment administration, including coordinating interviews, communicating with candidates and maintaining recruitment documentation and trackers. • Support the preparation of recruitment and onboarding documentation. • Coordinate with candidates and relevant departments to support a smooth recruitment and onboarding journey. • Assist with new joiner documentation, induction coordination and other onboarding requirements. General HR Support • Develop a good understanding of the day-to-day operations of the Human Resources department. • Maintain awareness of relevant UAE Labour Law requirements and internal HR policies and procedures applicable to the role. • Support different areas of HR depending on operational requirements. • Assist the HR team with ad-hoc administrative tasks, projects and departmental activities. • Perform any other reasonable HR-related duties assigned based on business requirements. Health & Safety The Human Resources Coordinator is expected to take reasonable care of their own health and safety and that of others who may be affected by their work activities. The role is required to:| • Follow reasonable health and safety instructions and company procedures. • Report hazards, unsafe conditions or health and safety concerns. • Use work equipment appropriately and in accordance with the training provided. • Cooperate with management in fulfilling the organization’s health, safety and security responsibilities. Qualifications, Experience & Skills Qualifications • Bachelor’s degree in Human Resources, Business Administration or a related field is preferred. Experience • Preferably 1–2 years of experience in an HR Assistant, HR Coordinator or HR Administration role. • Previous experience within hospitality, leisure, entertainment or theme park operations would be an advantage. • Experience preparing employee letters, HR correspondence and administrative documentation is preferred. • Good working knowledge of Microsoft Office, particularly Excel, Word, Outlook and PowerPoint. Skills & Competencies • Strong HR administration and organizational skills. • Excellent attention to detail and accuracy when preparing employee documentation. • Ability to prioritize tasks and manage multiple administrative requirements. • Strong written and verbal communication skills. • Good interpersonal and employee service skills. • Ability to handle sensitive and confidential employee information appropriately. • Ability to prepare and summarize reports, data and basic statistics. • Professional, approachable and service-oriented personality. • Good understanding of HR processes and general HR administration. • English and Arabic communication skills required. Additional Requirement • This is a temporary position to provide maternity leave coverage. • Candidates currently based in the UAE and holding their own valid UAE residence visa are preferred.

Bachelor’s degree in Human Resources, Business Administration or a related field is preferred. Preferably 1–2 years of experience in an HR Assistant, HR Coordinator or HR Administration role. Previous experience within hospitality, leisure, entertainment or theme park operations would be an advantage. Experience preparing employee letters, HR correspondence and administrative documentation is preferred. Good working knowledge of Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.

HR Administration & Documentation: Prepare and issue HR letters and employee correspondence, including employment-related letters, confirmation letters, salary certificates, NOCs and other standard HR documentation as required. Prepare, format, review and maintain HR documents, reports, presentations and correspondence. Maintain accurate and up-to-date employee personnel files and HR records. Ensure employee documentation is properly filed, organized and maintained in accordance with internal requirements. Maintain HR trackers, records and employee information, ensuring information is updated accurately and promptly. Support the maintenance and administration of Job Descriptions, HR policies, procedures, templates and forms. Assist with document collection, verification and follow-up with employees. Provide general administrative support to the HR team, including printing, scanning, filing and document preparation. Take minutes during HR meetings where required and prepare follow-up notes and action trackers. Assist with preparing regular HR reports, statistics and employee data. Maintain appropriate confidentiality when handling employee and business information. Employee Support: Respond to general employee enquiries and direct employees to the appropriate HR team member where required. Provide a professional and approachable HR service to employees. Support the HR team with day-to-day employee administration and follow-ups. Assist with employee engagement activities, HR events and other department initiatives as required. Recruitment & Onboarding Support: Assist with recruitment administration, including coordinating interviews, communicating with candidates and maintaining recruitment documentation and trackers. Support the preparation of recruitment and onboarding documentation. Coordinate with candidates and relevant departments to support a smooth recruitment and onboarding journey. Assist with new joiner documentation, induction coordination and other onboarding requirements. General HR Support: Develop a good understanding of the day-to-day operations of the Human Resources department. Maintain awareness of relevant UAE Labour Law requirements and internal HR policies and procedures applicable to the role. Support different areas of HR depending on operational requirements. Assist the HR team with ad-hoc administrative tasks, projects and departmental activities. Perform any other reasonable HR-related duties assigned based on business requirements. Health & Safety: Follow reasonable health and safety instructions and company procedures. Report hazards, unsafe conditions or health and safety concerns. Use work equipment appropriately and in accordance with the training provided. Cooperate with management in fulfilling the organization’s health, safety and security responsibilities.