Careers Specialist

Objective: To support the Careers lead in coordinating day-to-day operations, planning activities, providing information, managing projects, producing reports, maintaining databases, organizing events, and facilitating careers guidance for students and graduates in a dynamic academic environment, while upholding high standards. Key responsibilities: • Supporting the Careers Lead with the coordination of day-to-day operations. • Supporting the planning and scheduling of activities, programs and speakers. • Monitor inboxes and respond to enquiries accurately and promptly. • Providing career information and assistance to students and graduates. • Managing projects and programmes directed by the Career Lead. • Presenting to students on postgraduate options. • Liaising with the Career Lead to organise gatherings, talks and events. • Supporting the Career Lead in the production of periodic reports and analysis for senior management. • Maintaining the Zoho Database and updating student details as required. • Preparing letters, forms and documents as requested. • Coordinate the administrative aspects of training applications • Regularly reviewing and updating the Careers Guidance page on the VLE with the most relevant information. • Preparing print and e-materials to publicize Career services, resources and speaker programs. • Organizing, filing, and displaying printed career guidance materials. • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents, and maintain presentations, records and spreadsheets. • Booking rooms and conference facilities for career events. • Liaising with colleagues, students and alumni to book travel and accommodation for career events. • Undergoing programmes of training and development as required. • Always representing the best interests of the Department & RCSI Bahrain. • Performing miscellaneous job-related duties as assigned. Requirements Key Requirements/Competencies: • Highly motivated individual with a bachelor’s degree. • Previous experience working within an academic/student facing setting is desirable • IT and Customer Relationship Management skills are preferable • Strong organisational skills with the ability to focus on and produce results • An ability to adapt to the needs of a busy and changing environment, act decisively and prioritise several initiatives to meet deadlines • Intercultural competence - ability to interact both effectively and in a way that is acceptable to others of different cultural backgrounds • A team player with strong organisational skills • A strong focus on ensuring the delivery of high standards, with a keen attention to detail • Excellent written & verbal communication skills are essential • Demonstrate an effective communication style appropriate to audience and situation • Proficiency in computer skills including MS Office suite • Flexibility to work irregular hours as required Show more Show less