Receptionist and Administrative Support

About Everstone: Building great businesses requires more than just capital. That’s why, at Everstone Capital, we adopt a hands-on operational approach to manage and support our investments. Our experienced team offers a broad range of specialist and sector skills. At the same time, our strong local and global network enables us to help businesses identify and realise their true growth potential. We invest in businesses that have a nexus to India and/or Southeast Asia, irrespective of where they may be headquartered. With dedicated professionals across India, Singapore, the US, and the UAE, we have an on-the-ground advantage in sourcing and evaluating opportunities. The Opportunity: We are seeking a professional, highly organized Receptionist and Administrative Support professional to anchor our front-of-house operations, partner closely with our Office Manager on daily facilities workflows, and provide dependable executive and personal administrative support. Key Responsibilities: Front-of-House and Client Hospitality • Serve as the primary ambassador for the office, greeting VIP visitors, investment partners, and clients with high polish and attentiveness • Manage the reception, screen incoming calls, route inquiries to appropriate stakeholders, and coordinate mail and courier dispatches • Own meeting room readiness throughout the day, including room reservations, layout resets, and standard AV/conference call setup prior to executive sessions • Manage beverage hospitality and caterer coordination for internal and client meetings, breakfasts, and working lunches Office Management and Facilities Support (Secondary) • Partner directly with the Office Manager to oversee office supplies, stationery, and daily kitchen/pantry inventory replenishment • Coordinate facility contractors, property management access, routine maintenance visits, and plant care services • Reconcile recurring operational bills, office utilities, and recurring service vendor invoices in collaboration with the finance and HR teams • Maintain office reference guides, local emergency/first-aid supplies, and assist with team-wide logistics such as business card runs and team events Executive Administrative Support • Coordinate routine travel arrangements, including flight options, hotel bookings, airport transfers, and local transport coordination for principals and visiting team members • Assist with end-to-end visa and consular documentation, monitoring expiry dates, coordinating with immigration agencies, and securing appointment slots • Support senior leadership with ad-hoc personal administration, including residential utility management, family travel documentation, and local concierge errands • Prepare basic expense reports, compile reimbursement receipts, and coordinate payment authorisations under tight turnarounds Qualifications and Skills: • Around 3 years of relevant experience in reception, corporate administration, or team assistant roles, preferably within private equity, asset management, or professional services • Exceptional interpersonal and communication skills, maintaining an articulate, welcoming, and polished front-facing presence • High judgment, discretion, and reliability when dealing with confidential corporate, personal, and family information • Demonstrated ability to prioritize competing priorities across reception, facility maintenance, and urgent executive requests without dropping operational details • Tech proficiency with Microsoft Office (Outlook, Excel, Word), WhatsApp communication, and online corporate booking tools Show more Show less

Key Responsibilities: Front-of-House and Client Hospitality: Serve as the primary ambassador for the office, greeting VIP visitors, investment partners, and clients with high polish and attentiveness; Manage the reception, screen incoming calls, route inquiries to appropriate stakeholders, and coordinate mail and courier dispatches; Own meeting room readiness throughout the day, including room reservations, layout resets, and standard AV/conference call setup prior to executive sessions; Manage beverage hospitality and caterer coordination for internal and client meetings, breakfasts, and working lunches. Office Management and Facilities Support (Secondary): Partner directly with the Office Manager to oversee office supplies, stationery, and daily kitchen/pantry inventory replenishment; Coordinate facility contractors, property management access, routine maintenance visits, and plant care services; Reconcile recurring operational bills, office utilities, and recurring service vendor invoices in collaboration with the finance and HR teams; Maintain office reference guides, local emergency/first-aid supplies, and assist with team-wide logistics such as business card runs and team events. Executive Administrative Support: Coordinate routine travel arrangements, including flight options, hotel bookings, airport transfers, and local transport coordination for principals and visiting team members; Assist with end-to-end visa and consular documentation, monitoring expiry dates, coordinating with immigration agencies, and securing appointment slots; Support senior leadership with ad-hoc personal administration, including residential utility management, family travel documentation, and local concierge errands; Prepare basic expense reports, compile reimbursement receipts, and coordinate payment authorisations under tight turnarounds.