Accountant cum Admin (Italian Speaker)

WellTax is an established and growing firm based in London (UK) and Dubai (UAE), which is looking for an Italian speaker Accountant cum Admin to join our office in Dubai (UAE). The ideal candidate will be responsible for supporting the team with accounting and tax services, compliance tasks, client liaison, corporate services coordination and general administrative activities, as well as contributing to selected marketing initiatives. We are looking for a versatile and proactive individual who is comfortable taking on different responsibilities based on the needs of the team. Responsibilities: Accounting & Tax-Related Tasks • Act as the main point of contact for clients, particularly Italian-speaking clients, on routine accounting and tax-related matters, coordinating with the internal team to address client queries, follow up on outstanding information and ensure timely communication. • General bookkeeping for the production of management accounts. Assist with the preparation of year-end financial statements, balance sheets, and profit and loss statements, and provide information required for auditors' reports. • Provide occasional support to the team with the preparation and submission of VAT returns, Corporate Tax returns and Statutory Accounts, ensuring compliance with relevant filing deadlines, as needed. • Review applications for Corporate Tax and VAT registrations, assist in maintaining the database of registration statuses and TRNs, and assist in managing correspondence with the FTA, ensuring that inquiries are managed promptly and effectively. • Collect, organise and maintain accounting records, including receipts, invoices and bank statements, and follow up with clients for any missing information or clarifications. • Maintain the fee tracker for extra activities and assist with invoice generation for recurring clients. Compliance, PRO & Administrative Tasks • Assist in maintaining a central database of trade licenses, MOAs, share certificates and other client company documents, and track renewal deadlines for licenses, visas and compliance filings. • Help organize and maintain KYC files for clients, follow up with clients for missing documentation and help ensure AML onboarding steps are completed. • Assist with corporate services and PRO activities, including company incorporations, licence renewals, visa applications and other related procedures, coordinating with government authorities and external service providers. Marketing Support • Coordinate marketing initiatives, events and promotional activities with external organizations, including business councils, chambers of commerce and other strategic partners. • Support the coordination of SEO initiatives, website content updates and improvements, and other digital marketing activities. • Contribute to the development and implementation of WellTax's AI Strategy, supporting the identification and adoption of AI solutions to improve internal processes and efficiency. Requirements • Previous experience in an accountancy practice, administrative role or related environment is preferred. • Good understanding of accounting principles. Knowledge of UAE taxation, local business practices and regulations is advantageous. • Ability to work autonomously and handle tasks and client inquiries in a timely and precise manner. • Accurate and detail-oriented, confident and a team player. • Flexible and able to work in a fast-paced environment. • Strong communication and interpersonal skills, with the confidence to communicate directly with clients and manage different tasks and priorities. • Ability to handle confidential information with discretion. • Proficient in MS Excel. Knowledge of accounting software (QuickBooks and Xero) is desirable. • Fluency in English and Italian is mandatory. Knowledge of Spanish is highly desirable. • Valid driver's license and willingness to travel within the UAE is desirable. Job Offer Competitive salary based on experience. Office Location: Dubai Internet City, Dubai. If you are an organized, proactive and detail-oriented professional with an interest in accountancy and client-facing environments, we encourage you to apply. Join our team and play a key role in supporting the growth and smooth operation of our firm in Dubai. Show more Show less

Previous experience in an accountancy practice, administrative role or related environment is preferred. Fluency in English and Italian is mandatory. Knowledge of Spanish is highly desirable. Proficient in MS Excel. Knowledge of accounting software (QuickBooks and Xero) is desirable. Valid driver's license and willingness to travel within the UAE is desirable.

Accounting & Tax-Related Tasks: Act as the main point of contact for clients, particularly Italian-speaking clients, on routine accounting and tax-related matters, coordinating with the internal team to address client queries, follow up on outstanding information and ensure timely communication. General bookkeeping for the production of management accounts. Assist with the preparation of year-end financial statements, balance sheets, and profit and loss statements, and provide information required for auditors' reports. Provide occasional support to the team with the preparation and submission of VAT returns, Corporate Tax returns and Statutory Accounts, ensuring compliance with relevant filing deadlines, as needed. Review applications for Corporate Tax and VAT registrations, assist in maintaining the database of registration statuses and TRNs, and assist in managing correspondence with the FTA, ensuring that inquiries are managed promptly and effectively. Collect, organise and maintain accounting records, including receipts, invoices and bank statements, and follow up with clients for any missing information or clarifications. Maintain the fee tracker for extra activities and assist with invoice generation for recurring clients. Compliance, PRO & Administrative Tasks: Assist in maintaining a central database of trade licenses, MOAs, share certificates and other client company documents, and track renewal deadlines for licenses, visas and compliance filings. Help organize and maintain KYC files for clients, follow up with clients for missing documentation and help ensure AML onboarding steps are completed. Assist with corporate services and PRO activities, including company incorporations, licence renewals, visa applications and other related procedures, coordinating with government authorities and external service providers. Marketing Support: Coordinate marketing initiatives, events and promotional activities with external organizations, including business councils, chambers of commerce and other strategic partners. Support the coordination of SEO initiatives, website content updates and improvements, and other digital marketing activities. Contribute to the development and implementation of WellTax's AI Strategy, supporting the identification and adoption of AI solutions to improve internal processes and efficiency.