Female Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO International Community Schools (ICS) ? Location: Abu Dhabi, UAE ? Position: Executive Assistant to the CEO ? Industry: Education – Multi-Campus School Group About International Community Schools International Community Schools (ICS) is a well-established and growing educational group in Abu Dhabi, delivering high-quality British and American curricula across six school branches. We are seeking a highly professional, exceptionally organized, proactive, and results-driven Executive Assistant to the CEO to provide high-level executive, administrative, and strategic coordination support to the Chief Executive Officer. This is a position of significant responsibility and trust, requiring an individual with exceptional judgment, discretion, communication skills, and the ability to operate effectively in a fast-paced executive environment. The successful candidate will serve as a trusted partner to the CEO, ensuring seamless executive operations, effective communication, timely follow-ups, and efficient coordination between senior leadership, school management, and external stakeholders. Key Responsibilities Executive Support & Strategic Coordination • Provide comprehensive executive and administrative support to the CEO, ensuring effective management of daily priorities and strategic commitments. • Manage the CEO's calendar, appointments, meetings, travel arrangements, and executive correspondence. • Act as a central coordination point between the CEO, senior leadership, school principals, department heads, and external stakeholders. • Prioritize competing demands, anticipate executive requirements, and proactively resolve scheduling and operational challenges. • Support the CEO in monitoring strategic initiatives, organizational priorities, and key management decisions. Executive Communication & Stakeholder Management • Draft, review, and coordinate professional correspondence, executive communications, presentations, and official documents. • Liaise professionally with board members, senior executives, government authorities, business partners, and other stakeholders. • Ensure timely communication and information flow between the CEO's office and various departments. • Handle sensitive and confidential matters with the highest level of professionalism, integrity, and discretion. Meeting Management & Follow-Up • Organize executive meetings, leadership discussions, and strategic planning sessions. • Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation. • Record accurate minutes of meetings, document key decisions, and maintain structured action trackers. • Follow up with relevant departments to ensure the timely execution of CEO directives and management decisions. • Monitor deadlines, outstanding actions, and critical deliverables, escalating delays when necessary. Operational Excellence & Executive Reporting • Coordinate cross-functional projects and initiatives involving multiple school branches and departments. • Consolidate management reports, operational updates, and performance information for executive review. • Maintain organized and secure executive records, documentation, and correspondence. • Identify opportunities to improve executive office efficiency, communication processes, and administrative workflows. • Assist with special projects, confidential assignments, and other strategic responsibilities delegated by the CEO. Requirements Qualifications & Experience • Bachelor's degree in Business Administration, Management, Communications, or a related discipline. • Minimum 5–8 years of relevant experience, preferably including substantial experience as an Executive Assistant to a CEO, Managing Director, or other C-level executive. • Previous experience supporting senior leadership within the UAE, preferably in the education sector or a multi-entity organization, is highly desirable. • Proven ability to manage complex executive schedules, high-level correspondence, and confidential information. • Excellent command of written and spoken English, with exceptional business communication and professional drafting skills. • Arabic language proficiency is a strong advantage. • Advanced proficiency in Microsoft Office, Google Workspace, presentation tools, and digital collaboration platforms. • Strong experience in preparing executive reports, presentations, meeting minutes, and action-tracking documentation. • Demonstrated ability to coordinate effectively with senior management and multiple departments. The Ideal Candidate We are looking for more than a traditional administrative assistant. The ideal candidate will be a highly capable executive professional who demonstrates: • Executive Presence: A polished, confident, and professional approach when interacting with senior leadership and external stakeholders. • Exceptional Discretion: Absolute integrity and confidentiality when handling sensitive executive and organizational matters. • Proactive Thinking: The ability to anticipate requirements, identify potential challenges, and take initiative without constant supervision. • Outstanding Organization: Excellent prioritization, multitasking, and time-management capabilities. • Strong Follow-Through: A results-oriented mindset with the ability to ensure management decisions translate into timely actions. • Effective Communication: Excellent interpersonal skills, diplomacy, sound judgment, and the confidence to communicate with stakeholders at all organizational levels. • Adaptability & Resilience: The ability to remain composed, professional, and productive under pressure in a dynamic executive environment. Benefits As per UAE Labour Laws. Show more