Projects Manager – Fit-Out

• Company DescriptionE nvironment Icon (EI) is a Saudi-based construction services company specializing in architectural construction, fit-out, and MEP works. We deliver high-quality projects on time and within budget, driven by a strong commitment to excellence, innovation, and teamwork Projects Manager – Fit-Out • Job Summary We are looking for an experienced and highly capable Projects Manager to oversee the successful delivery of multiple interior fit-out projects from award through final handover. The Projects Manager will be responsible for the overall performance of the Projects Department, ensuring projects are delivered on time, within budget, and to the required quality standards. Excellent English communication skills, both written and spoken, are mandatory for this position. The role requires strong leadership, excellent client communication, commercial awareness, and the ability to manage Project Managers, Engineers, subcontractors, suppliers, and internal teams. The ideal candidate must be hands-on, highly organized, detail-oriented, and capable of managing multiple projects simultaneously in a fast-paced environment. • Key Responsibilities • Projects Department Management - Manage and oversee multiple fit-out projects simultaneously. - Provide leadership and direction to Project Managers, Project Engineers, and site teams. - Monitor overall project performance, progress, manpower, procurement, quality, and commercial status. - Establish priorities and ensure project teams meet agreed deadlines. - Review project schedules and identify potential delays and risks. - Ensure appropriate resources are allocated to each project. - Conduct regular project review meetings with Project Managers and site teams. 2. Client & Consultant Management - Maintain strong and professional relationships with clients, consultants, landlords, and other stakeholders. - Act as a senior escalation point for major project issues. - Attend key client and project meetings when required. - Ensure client requirements, comments, and instructions are properly addressed. - Support Project Managers in resolving critical technical, commercial, and contractual issues. - Ensure commitments made to clients are properly followed up and delivered. 3. Project Delivery - Ensure projects are delivered according to approved drawings, specifications, contractual requirements, and agreed schedules. - Monitor project progress and provide management with regular updates. - Review project milestones and ensure critical activities are properly planned. - Identify project risks and implement corrective actions. - Ensure proper coordination between architectural, MEP, civil, and specialist works. - Take immediate action when projects are falling behind schedule. 4. Subcontractor Management - Oversee the performance of subcontractors across all projects. - Ensure subcontractors maintain the required manpower and resources. - Monitor productivity, quality, progress, and compliance. - Support Project Managers in resolving subcontractor issues. - Ensure subcontractors comply with project schedules and contractual requirements. - Review major subcontractor appointments and performance where required. 5. Procurement - Oversee procurement activities and ensure materials are available in line with project requirements. - Monitor long-lead items and critical materials. - Ensure material approvals, samples, and technical submissions are followed up. - Coordinate with the procurement team to avoid material-related project delays. - Review procurement priorities across projects and ensure critical requirements are escalated. 6. Quality Management - Ensure all projects meet the company's quality standards and client requirements. - Monitor workmanship and quality performance across projects. - Ensure inspections, approvals, testing, and commissioning are properly managed. - Monitor snagging and ensure outstanding works are closed within agreed deadlines. - Ensure projects are delivered to a high standard and ready for handover. 7. Commercial & Financial Management - Monitor the financial performance of projects. - Review project budgets, variations, claims, and potential cost impacts. - Coordinate with the commercial team regarding project financial matters. - Ensure variations and additional works are properly documented and submitted. - Monitor client payment status and highlight potential cash-flow risks. - Ensure project teams understand the commercial impact of delays and changes. 8. Team Leadership - Lead, motivate, and develop the Projects Team. - Set clear responsibilities and expectations for Project Managers and Engineers. - Monitor team performance and accountability. - Ensure timely communication and follow-up from project teams. - Support team members in solving technical and operational challenges. - Encourage a professional, collaborative, and results-oriented working environment. 9. Reporting & Management - Prepare regular management reports covering: - Project progress - Schedule - Procurement - Quality - Manpower - Commercial status - Risks and issues - Client matters - Handover status - Escalate critical issues to senior management with proposed solutions. - Maintain visibility of all active projects and their key milestones. 10. Handover & Close-Out - Ensure projects are completed and handed over within the agreed deadlines. - Monitor snagging and close-out activities. - Ensure testing and commissioning are completed. - Ensure as-built drawings, O&M manuals, warranties, certificates, and other handover documents are completed. - Ensure final project close-out is properly coordinated with the client and consultant. • Requirements - Bachelor's Degree in Architecture, Civil Engineering, or related field. - Minimum 12 years of experience, with significant experience in interior fit-out/construction. - Proven experience managing multiple projects simultaneously. - Previous experience managing Project Managers, Engineers, and site teams. - Strong experience in retail, commercial, hospitality, office, or high-end fit-out projects. - Strong knowledge of architectural and MEP coordination. - Excellent knowledge of project planning, procurement, quality, and subcontractor management. - Strong commercial and contractual awareness. - Excellent English communication skills, written and spoken. - Excellent client management and negotiation skills. - Strong leadership and decision-making abilities. - Highly organized and detail-oriented. - Strong problem-solving and follow-up skills. - Ability to work under pressure and manage tight deadlines. - Proficient in Microsoft Office and project management tools. • Key