Executive Assistant

Overview M42’s Integrated Health Solutions (IHS) platform drives transformative national programs and population health initiatives, addressing global health challenges through precision, prevention, and predictive care. Flagship initiatives include the Emirati Genome Program (EGP), which maps Emirati genetics to enable personalized and preventive healthcare; the Abu Dhabi BioBank, a regional center accelerating drug discovery and biobanking excellence; and Biogenix Labs, which advances precision medicine through Next-Generation Sequencing (NGS) technologies. Environmental Sciences complements these efforts by analyzing non-human factors affecting public health. IROS (Integrated Research Organization Solutions) supports innovation through high-quality clinical research, reinforcing M42’s commitment to a healthier, more sustainable future. The Executive Assistant provides comprehensive administrative and business support to a Senior Executive within the Group. The role is responsible for diary and inbox management, meeting and travel coordination, communication support, reporting, and the coordination of business activities. The position requires a highly organised and proactive individual who can manage competing priorities, engage professionally with senior internal and external stakeholders, and handle confidential information with discretion. The Executive Assistant will also support business planning, project coordination and general office operations. Responsibilities • Provide comprehensive administrative support to C-level executives. • Manage complex diaries across multiple time zones, ensuring effective prioritisation of appointments and commitments. • Manage executive inboxes, correspondence and incoming and outgoing communications. • Coordinate internal and external meetings, including scheduling, visitor management and the timely distribution of supporting documentation. • Organise global video and telephone conferences across multiple time zones. • Prepare and distribute meeting agendas, minutes and agreed follow-up actions. • Arrange complex international travel, including flights, accommodation, visas and travel documentation. • Meet and greet visitors at all levels of seniority and provide professional stakeholder support. • Maintain accurate electronic and physical filing systems to support efficient document retrieval. • Handle confidential information professionally and ensure sensitive materials are securely stored and accessible only to authorised individuals. • Monitor project timelines, follow up on actions and support the delivery of assigned projects. • Prepare internal and external reports, presentations, briefing packs and business correspondence. • Conduct research and collate data for executive reports, presentations and stakeholder meetings. • Coordinate departmental requests, including data gathering, document review and sign-off. • Process and monitor invoices, expense claims and related documentation. • Support office operations, including meeting room coordination, facilities requirements and office budgeting. • Assist with the organisation and coordination of corporate meetings, events and other business activities. • Represent the Executive at relevant meetings when required. Qualifications • Bachelor’s degree in Business Administration, Management or a related discipline is preferred. • Previous experience providing comprehensive Executive Assistant support to C-level executives. • Demonstrated experience working as both an Executive Assistant and Office Manager. • Strong experience managing complex diaries, international travel and visa documentation. • Experience coordinating meetings and business activities across multiple time zones. • Ability to work with large and complex data sets and present information clearly and concisely. • Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams. • Excellent written and verbal communication skills in English and Arabic. • Strong organisational, coordination and time-management skills. • Ability to manage multiple priorities and work effectively in a fast-paced environment. • High level of professionalism, discretion and confidentiality. • Strong attention to detail and a proactive, solutions-focused approach. Show more Show less