Listing Coordinator & Administrative Assistant

Job Location: Dubai Type: Full time Role Overview: We are seeking a detail-oriented, organized, and proactive Listing Coordinator & Administrative Assistant to join our team. In this role, you will manage property listings, handle professional administrative tasks, and support smooth operations within the office. If you thrive in a fast-paced environment and have excellent attention to detail, this role is for you! Key Responsibilities: Listing Coordination: • Create, update, and manage property listings across online portals (Bayut, Property Finder, Dubizzle, company CRM, etc.). • Ensure all property details, photos, videos, and documents are accurate and compliant. • Coordinate with agents, photographers, and marketing team for content creation and listing enhancements. • Make outbound calls to property owners and relevant contacts to generate new rental listings for the Rental Department. • Follow up with property owners and maintain regular communication to secure new rental listings. • Monitor listing performance and ensure leads are handled efficiently. • Maintain updated records of active, inactive, and expired listings. Administrative Duties: • Generate, issue, and track invoices for clients and internal teams. • Collect payments, follow up on outstanding invoices, and maintain payment records. • Maintain accurate financial, client, and property records in CRM and accounting systems. • Assist in bookkeeping tasks such as expense tracking, petty cash management, and bank reconciliations. • Coordinate with vendors, developers, and service providers for timely deliveries and payments. • Ensure smooth office operations, including scheduling, follow-ups, and professional communication. • Maintain office supplies and coordinate any office maintenance requirements. Show more Show less

Listing Coordination: Create, update, and manage property listings across online portals (Bayut, Property Finder, Dubizzle, company CRM, etc.). Ensure all property details, photos, videos, and documents are accurate and compliant. Coordinate with agents, photographers, and marketing team for content creation and listing enhancements. Make outbound calls to property owners and relevant contacts to generate new rental listings for the Rental Department. Follow up with property owners and maintain regular communication to secure new rental listings. Monitor listing performance and ensure leads are handled efficiently. Maintain updated records of active, inactive, and expired listings. Administrative Duties: Generate, issue, and track invoices for clients and internal teams. Collect payments, follow up on outstanding invoices, and maintain payment records. Maintain accurate financial, client, and property records in CRM and accounting systems. Assist in bookkeeping tasks such as expense tracking, petty cash management, and bank reconciliations. Coordinate with vendors, developers, and service providers for timely deliveries and payments. Ensure smooth office operations, including scheduling, follow-ups, and professional communication. Maintain office supplies and coordinate any office maintenance requirements.