Tendering Manager

Job Title: Senior Tendering Specialist – Medical Sector Department: Sales Operations / Commercial Location: [Riyadh], Saudi Arabia Reports To: [e.g., Commercial Director / General Manager] Employment Type: Full-Time Role Overview We are seeking a highly meticulous and strategic Senior Tendering Specialist to manage our public and private sector bidding operations in Saudi Arabia. In the highly competitive medical supplies, devices, and pharmaceutical sector, you will serve as the central hub for all tender activities. You will leverage your 5 to 10 years of specialized experience to navigate complex government procurement portals (specifically Etimad and NUPCO) and manage the end-to-end bid lifecycle. The ideal candidate will combine sharp commercial acumen with an expert understanding of Saudi procurement laws, SFDA regulatory requirements, and Local Content mandates to maximize our tender win rates and drive revenue growth. Key Responsibilities Tender Preparation & Submission • Portal Management: Actively monitor, identify, and evaluate relevant tender opportunities across government portals (Etimad, NUPCO) and private hospital procurement platforms (e.g., Dr. Sulaiman Al Habib, NGHA, MODA). • End-to-End Bid Management: Lead the full lifecycle of tender submissions, from initial review and purchasing of tender documents (RFP/RFQ) to the final compilation of technical and commercial offers. • Documentation & Accuracy: Ensure all bid submissions are 100% accurate, fully compliant with the tender’s scope of work, and submitted well before strict government deadlines. • Local Content Compliance: Work closely with internal teams to calculate and integrate the Local Content baseline and target scores into government bids, ensuring strict alignment with the Local Content and Government Procurement Authority (LCGPA) regulations. Cross-Functional Coordination • Technical Alignment: Collaborate with the Sales, Product Management, and Regulatory Affairs teams to gather accurate product specifications, SFDA registration certificates (MDMA), and clinical catalogs required for the technical bid. • Pricing Strategy: Partner with the Finance and Sales Directors to develop highly competitive pricing strategies, Bills of Quantities (BOQs), and profit margin analyses for each bid. • Supply Chain Synchronization: Verify stock availability, lead times, and cold-chain logistics capabilities with the Supply Chain team to ensure we can meet the tender’s delivery schedules without incurring penalties. Key Performance Indicators (KPIs) • Tender Win Rate: Increase the percentage of successful bids across both NUPCO and private sector RFPs. • Submission Compliance: Maintain a 100% compliance rate with zero tender rejections due to missing documents, expired certificates, or late submissions. • Margin Protection: Ensure submitted pricing strictly adheres to the approved gross margin targets while remaining competitive. • Bond Recovery: Achieve a timely return rate for expired bid bonds to optimize the company’s working capital and bank credit limits. Qualifications & Experience • Education: Bachelor’s degree in Business Administration, Finance, Pharmacy, Biomedical Engineering, or a related field. • Experience: 5 to 10 years of direct experience in tender management, pricing, or commercial operations specifically within the KSA medical, pharmaceutical, or healthcare distribution industry. • Portal Expertise: Hands-on, expert-level proficiency in navigating the Etimad platform and NUPCO procurement cycles. • Regulatory Knowledge: Strong understanding of Saudi Government Tenders and Procurement Law, LCGPA mandates, and SFDA documentation requirements. • Language Skills: Exceptional, professional fluency in both Arabic and English is mandatory. The ability to read complex legal/government documents in Arabic and translate technical requirements into English is critical. Core Competencies • Meticulous attention to detail and high organizational skills under strict, non-negotiable deadlines. • Strong analytical and mathematical skills for BOQ pricing, margin calculations, and tender cost estimations. • Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and ERP/CRM systems (e.g., SAP, Salesforce). • Excellent communication and negotiation skills to align multiple internal departments toward a single submission deadline.

5 to 10 years of direct experience in tender management, pricing, or commercial operations specifically within the KSA medical, pharmaceutical, or healthcare distribution industry. Bachelor’s degree in Business Administration, Finance, Pharmacy, Biomedical Engineering, or a related field. Hands-on, expert-level proficiency in navigating the Etimad platform and NUPCO procurement cycles. Strong understanding of Saudi Government Tenders and Procurement Law, LCGPA mandates, and SFDA documentation requirements. Exceptional fluency in both Arabic and English, with the ability to read complex legal/government documents in Arabic and translate technical requirements into English.

Tender Preparation & Submission: Monitor, identify, and evaluate relevant tender opportunities across government portals (Etimad, NUPCO) and private hospital procurement platforms. Lead the full lifecycle of tender submissions from initial review and purchasing of tender documents (RFP/RFQ) to the final compilation of technical and commercial offers. Ensure all bid submissions are 100% accurate, fully compliant with the tender’s scope, and submitted before deadlines. Manage Local Content compliance by calculating and integrating the Local Content baseline and target scores into government bids in line with LCGPA regulations. Cross-Functional Coordination: Collaborate with Sales, Product Management, Regulatory Affairs to gather product specifications, SFDA registration certificates (MDMA), and clinical catalogs. Develop pricing strategies, BOQs, and margin analyses. Verify stock, lead times, and cold-chain capabilities with Supply Chain to meet delivery schedules and avoid penalties. Expertly navigate Etimad and NUPCO procurement cycles and ensure alignment with regulatory requirements.