Document Controller

General Description of Role and Responsibilities: • Maintain project document filing systems, ensuring accurate and efficient inward/outward document flow and tracking. • Receive, register, distribute, and track project documents, ensuring they are routed to the appropriate project team members and stakeholders. • Maintain accurate records of document submissions, revisions, approvals, and acknowledgements. • Perform data entry, document coding, and document storage within the Electronic Document Management System (EDMS). • Prepare and issue transmittals, document reports, acknowledgement letters, and other project correspondence through EDMS tools, including RoBOTic Document Control. • Monitor pending documents and follow up with relevant internal teams and stakeholders to ensure timely responses and approvals. • Maintain document registers and ensure all documentation is correctly filed, indexed, and readily accessible. • Assist project teams with document control, word processing, and general administrative requirements. • Support the preparation and export of As-Built documentation in client-required formats. • Ensure project documentation complies with established document control procedures, project standards, and client requirements. • Assist with the compilation of project documentation reports and provide accurate document status information when required. • Ensure confidentiality, accuracy, and integrity of project records and documentation. Qualifications, Experience, Knowledge and Skills: • Diploma or degree in a relevant field. • Minimum 5 years of experience in document control, preferably within large-scale construction, engineering, or infrastructure projects. • Previous experience working within a project environment and managing a high volume of technical and project documentation. • Strong knowledge of Microsoft Office applications, particularly Word and Excel. • Experience using Electronic Document Management Systems (EDMS), such as Aconex or Oracle Primavera Unifier, is preferred. • Experience with document control systems such as RoBOTic Document Control would be an advantage. • Basic understanding of document numbering, revision control, transmittals, workflows, and document registers. • Basic understanding of Windows-based systems; knowledge of SQL and regular expressions would be an advantage. • Excellent organizational and communication skills, with strong attention to detail. • Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced project environment. • Ability to work effectively with project teams, consultants, contractors, and clients. • Strong attention to accuracy, document quality, and compliance with project procedures. Show more Show less

Maintain project document filing systems, ensuring accurate and efficient inward/outward document flow and tracking. Receive, register, distribute, and track project documents, ensuring they are routed to the appropriate project team members and stakeholders. Maintain accurate records of document submissions, revisions, approvals, and acknowledgements. Perform data entry, document coding, and document storage within the Electronic Document Management System (EDMS). Prepare and issue transmittals, document reports, acknowledgement letters, and other project correspondence through EDMS tools, including RoBOTic Document Control. Monitor pending documents and follow up with relevant internal teams and stakeholders to ensure timely responses and approvals. Maintain document registers and ensure all documentation is correctly filed, indexed, and readily accessible. Assist project teams with document control, word processing, and general administrative requirements. Support the preparation and export of As-Built documentation in client-required formats. Ensure project documentation complies with established document control procedures, project standards, and client requirements. Assist with the compilation of project documentation reports and provide accurate document status information when required. Ensure confidentiality, accuracy, and integrity of project records and documentation.