Document Controller

JOB PURPOSE / OBJECTIVE: To contribute to effective and efficient project quality management through proper management and control of all project documentations and records, including compiling of manual/computerized records, and maintenance of same in accordance with applicable technical requirements, company policies and procedures. KEY ACCOUNTABILITIES: • Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews. • Work closely with contractors, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation. • Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems. • Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports. • Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines. • Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines. • Handle records across various departments, keep other personnel updated on new document version and how to obtain access. • Collect and register all technical documents such as drawings and blueprints in the company’s system. • Support field inspection personnel in materials documentation processes. • Scan and upload documents according to Company procedure. • Ensure compliance with all applicable information security policies & procedures. Requirements: QUALIFICATIONS & EXPERIENC: Education Diploma/Graduation from the university Professional Qualifications (Certifications & Accreditations) Certificates relating to valid professional qualification: • Competency certificate in Document Control. • Competency certificate in the use of Microsoft Office tools. • ISO 9001:2015 Auditor or Lead Auditor Certificate. Competency certificate in use of reputable EDMS system in project management will be considered an advantage. Experience Minimum of 4 to 6 years’ experience, relating to quality works of marine engineering industries (ship & rig - buildings) .

Create and maintain project documents in file management systems; generate and review certification document packages for quality assurance reviews; coordinate with contractors, QA/QC teams to ensure document management requirements are met and deliver project final documentation; develop meeting minutes and support administrative tasks for the construction team; ensure controlled distribution of reviewed documents to team members and final document management systems; interpret contract specifications and standards for project document management, including acceptance of construction drawings and procedures; maintain confidentiality and record retention timelines; manage records across departments and update personnel on new document versions; collect and register technical documents such as drawings and blueprints; support field inspection personnel in materials documentation processes; scan and upload documents per procedures; ensure compliance with information security policies and procedures.