Marketing Administrative Assistant

Company Overview Check out this video and find out why our team loves to work here! Join Us! CDM Smith – where amazing career journeys unfold. Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family. Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world. Job Description • Provide administrative support for proposal, marketing, and business development activities, including coordinating documents, organizing files, supporting deadlines, and assisting with client prequalifications and registrations. • Assist with developing, proofreading, formatting, assembling, and submitting Proposals, Presentations, Resumes, Project Descriptions, Statements Of Qualifications, and related marketing materials in electronic and hard-copy formats. • Compile qualifications, resumes, project experience, and other relevant information from internal databases to support proposals, marketing efforts, and business development activities. • Maintain and update databases and file repositories for resumes, project Descriptions, Proposals, Qualifications, Templates, And Other Business Development resources to ensure materials are current, accurate, organized, and easy to access. • Conduct basic research and information gathering to support proposals, marketing efforts, and business development activities. • Support general administrative tasks such as scheduling meetings, preparing meeting materials, taking notes, tracking action items, and coordinating routine communications. • Perform other related duties as needed. Skills & Abilities • Strong attention to detail and the ability to proofread, format, and organize documents accurately • Excellent command of English grammar, spelling, and written communication skills • Good interpersonal, communication, and coordination skills • Ability to work as a contributing member of a team and coordinate effectively with staff across disciplines and locations • Ability to prioritize multiple tasks, stay organized, and meet deadlines under time constraints • Flexibility to support time-sensitive proposal deadlines, including occasional work outside standard business hours when needed • Ability to maintain confidentiality and handle sensitive business information with discretion. • Strong follow-through, ownership of assigned tasks, and willingness to learn internal systems and databases quickly. • Comfort working with international teams across different locations and time zones. • A strong command of the Arabic language, including reading, writing, and speaking, Qualifications is preferred but not required • Bachelor’s degree in Business Administration, Communications, Marketing, or a related field • Minimum of 3 years of related administrative or office support experience required. • Previous administrative, proposal, marketing, or business development support experience, preferably in an architectural, engineering, or construction firm • Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and file management systems • Experience with Adobe Creative Cloud and AI tools to support document preparation, research, or productivity is a plus Amount Of Travel Required No Travel is required Background Check and Drug Testing Information CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing. Additional Pay Range Information CDM Smith is committed to fair and equitable compensation practices. This pay range is a good faith estimate representative of all experience levels for the geographic location assigned to the position. In addition to geographic location, a candidate’s salary is determined by several other factors including, but not limited to, the role, function and associated responsibilities, relevant work experience, skills, required certifications, and education/training. Additional Compensation All bonuses at CDM Smith are discretionary and may or may not apply to this position. Agency Disclaimer All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Talent Acquisition Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith Inc. and its divisions and subsidiaries staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith Inc. and its divisions and subsidiaries and any resume submitted to any employee outside of CDM Smith Talent Acquisition Team will be considered property of CDM Smith. CDM Smith Inc. and its divisions and subsidiaries will not be held liable to pay a placement fee. Show more

Bachelor’s degree in Business Administration, Communications, Marketing, or a related field; Minimum of 3 years of related administrative or office support experience required; Previous administrative, proposal, marketing, or business development support experience, preferably in an architectural, engineering, or construction firm; Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and file management systems; Experience with Adobe Creative Cloud and AI tools to support document preparation, research, or productivity is a plus; Arabic language proficiency preferred

Provide administrative support for proposal, marketing, and business development activities, including coordinating documents, organizing files, supporting deadlines, and assisting with client prequalifications and registrations. Assist with developing, proofreading, formatting, assembling, and submitting proposals, presentations, resumes, project descriptions, statements of qualifications, and related marketing materials in electronic and hard-copy formats. Compile qualifications, resumes, project experience, and other relevant information from internal databases to support proposals, marketing efforts, and business development activities. Maintain and update databases and file repositories for resumes, project descriptions, proposals, qualifications, templates, and other business development resources to ensure materials are current, accurate, organized, and easy to access. Conduct basic research and information gathering to support proposals, marketing efforts, and business development activities. Support general administrative tasks such as scheduling meetings, preparing meeting materials, taking notes, tracking action items, and coordinating routine communications. Perform other related duties as needed.