Sales and Marketing Coordinator

Job Summary The Sales & Marketing Coordinator (i) provides day-to-day coordination and administrative support to the Sales and Marketing functions, ensuring smooth coordination of client requirements, sales proposals, advertising campaigns, marketing activities, documentation and reporting; (2) acts as an important link between the Sales & Marketing team, clients, advertising agencies, Operations, and other internal departments to ensure that commercial activities are accurately coordinated and delivered within agreed timelines. Key Responsibilities Sales Coordination • Provide day-to-day administrative and coordination support to the Sales team. • Assist the Sales team in monitoring sales pipelines and opportunities. • Assist the Sales team in preparing for client meetings and presentations. • Maintain accurate and up-to-date sales records, client databases (including but not limited to CR, Trading license, computer ID, Tax, and other relevant clients’ data) • Prepare quotations, proposals, presentations, client briefs, and other sales-related documents. • Coordinate with clients and advertising agencies and Sales Team to obtain campaign requirements, artwork, specifications, schedules, and other relevant information. • Coordinate closely with Operations regarding campaign availability, scheduling, installation, maintenance, and removal. • Assist in coordinating campaign implementation, including artwork submission, documents required for municipality licensing, installation, display schedules, campaign changes, and removals. • Monitor campaign status and escalate delays, discrepancies, or client concerns to the appropriate department. • Coordinate with other departments to obtain information required for client proposals, presentations, and reports. • Organize delivery, collection and follow up quotations, proposals, bookings, contracts, Booking Orders, and outstanding client campaign requirements. • Monitor pending contracts on weekly basis and provide the report for such • Organize campaign posting samples/proof, if required, and send the same to clients • Respond to routine client and agency inquiries and ensure timely follow-up. Marketing Coordination • Provide daily support to the Marketing team. • Assist in executing marketing activities, campaigns, events, and client engagement initiatives. • Prepare and update the company’s content and materials including sales presentations (international JCD clients), sector presentations, media offers/kits, special offers, innovate quotes, and other documents required by the Marketing Team • Assist with the company’s social media and digital marketing activities (website, intranet etc.) • Support the preparation of client success stories, campaign highlights, and marketing case studies • Compile, follow-up and review customer satisfaction surveys • Search and compile market intelligence, competitor information, industry developments, general statistics and OOH advertising market and trends at local, regional and international levels. • Prepare market/competitors reviews and sales leads. • Assist in maintaining marketing databases and records including an up-to-date files and photos library • Help organize and implement PR activities (press reviews etc.) • Gather and transmit information about sustainability topics to other departments and the headquarters • Answer requests for the marketing department and prepare other reports and materials as required • Liaise with the regional teams and headquarters when needed General • Maintain confidentiality of company, client, commercial, and financial information • Maintain client confidence and protect advertising operations by keeping information confidential • Maintain organized electronic and physical records relating to Sales and Marketing. • Assist with meeting arrangements, minutes, presentations, and follow-up actions. • Support the Sales & Marketing team with administrative requirements and ad-hoc projects. • Comply with company policies, procedures, and applicable Qatar laws and regulations. • Carry out other reasonable duties assigned by management consistent with the nature and level of the position. Minimum Job Requirements • Bachelor’s degree in Business, Marketing, Communications, Advertising, or related discipline and/or relevant experience in related field • 2–4 years of relevant experience in sales coordination, marketing coordination, advertising, media, account servicing, or a similar role • Previous experience in the advertising/media industry or OOH industry is a plus • Knowledge of the Qatar advertising/media market is an advantage • Strong knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint • Fluent in both English and Arabic (written and spoken) • Strong communication and follow-up • Highly organized and proactive • Strong attention to details Show more Show less

Bachelor’s degree in Business, Marketing, Communications, Advertising, or related discipline and/or relevant experience in related field; 2–4 years of relevant experience in sales coordination, marketing coordination, advertising, media, account servicing, or a similar role; Previous experience in the advertising/media industry or OOH industry is a plus; Knowledge of the Qatar advertising/media market is an advantage; Strong knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint; Fluent in both English and Arabic (written and spoken); Strong communication and follow-up; Highly organized and proactive; Strong attention to details.

Sales Coordination: Provide day-to-day administrative and coordination support to the Sales team; Assist the Sales team in monitoring sales pipelines and opportunities; Assist the Sales team in preparing for client meetings and presentations; Maintain accurate and up-to-date sales records, client databases; Prepare quotations, proposals, presentations, client briefs, and other sales-related documents; Coordinate with clients and advertising agencies and Sales Team to obtain campaign requirements, artwork, specifications, schedules, and other relevant information; Coordinate closely with Operations regarding campaign availability, scheduling, installation, maintenance, and removal; Assist in coordinating campaign implementation, including artwork submission, documents required for municipality licensing, installation, display schedules, campaign changes, and removals; Monitor campaign status and escalate delays, discrepancies, or client concerns to the appropriate department; Coordinate with other departments to obtain information required for client proposals, presentations, and reports; Organize delivery, collection and follow up quotations, proposals, bookings, contracts, Booking Orders, and outstanding client campaign requirements; Monitor pending contracts on weekly basis and provide the report for such; Organize campaign posting samples/proof, if required, and send the same to clients; Respond to routine client and agency inquiries and ensure timely follow-up.