Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Operations Support Serve as ‘coordinator,’ improving internal functions, processes, knowledge management, department awareness, etc. Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy & procedures while boosting team morale. Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures. Maintain Corporate Credit Card tracker and organization of use. Support in arranging department meetings, external meetings, and working groups called by the CEO. Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership. Offering on hand assistance at flagship events. Administrative Support Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required. Organize the CSO’s schedule of meetings and visits, business travel, ensuring that the diary is kept current. Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments. Prepare and update office spreadsheets and presentations in line with requirements. Qualifications University Degree in a relevant discipline Experience Related experience in managing a similar position. Experience working in a multi-cultural environment. Knowledge and Skills Good organizing and coordination skills Good people skills Good interpersonal skills Ability to handle administrative tasks and requests Show more Show less

Operations Support: Serve as coordinator, improving internal functions, processes, knowledge management, department awareness; Liaise with all departments to keep the CSO informed of needs, requirements, and company policy; Track CSO expenses and department roster; Maintain Corporate Credit Card tracker; Support arranging department and external meetings, working groups called by the CEO; Arrange local and international bookings for venues, accommodations, company events, and important meetings for CSO and leadership; Provide on-hand assistance at flagship events. Administrative Support: Establish and update electronic filing system; Organize CSO’s schedule of meetings and travel; Coordinate travel and accommodation arrangements for visitors; Prepare and update office spreadsheets and presentations.