Executive Assistant - Office of the CEO

INSPIRE | EXHILARATE | DELIGHT For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories. Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally. Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040. Role Purpose The Executive Assistant to the CEO is responsible for providing professional and efficient administrative and organizational support to the Chief Executive Officer. The role is responsible for coordinating the CEO’s schedule, meetings, correspondence, travel arrangements, documentation, and day-to-day administrative requirements. The position requires a high level of organization, attention to detail, discretion, and professionalism, as well as the ability to manage multiple priorities and maintain effective communication with internal and external stakeholders. What You'll Be Doing Executive Support • Provide day-to-day administrative support to the CEO. • Coordinate and maintain the CEO’s calendar, appointments, meetings, and commitments. • Schedule and coordinate internal and external meetings, ensuring all logistical requirements are addressed. • Prepare meeting agendas, presentations, reports, correspondence, and other documents as required. • Monitor outstanding tasks and follow up with relevant individuals to ensure timely completion. • Assist the CEO with administrative requests and ad hoc assignments. Communication and Coordination • Manage and organize correspondence, emails, and other communications as required. • Ensure matters requiring the CEO’s attention are appropriately highlighted and followed up. • Liaise with internal departments and employees to coordinate requests and obtain required information. Travel and Event Coordination • Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, and itineraries. • Assist with last-minute changes or adjustments to travel and meeting arrangements. • Ensure CEO’s expenses are uploaded weekly for reimbursements Office and Administrative Support • Coordinate with the Office Manager on administrative and operational matters related to the Executive Office. • Assist with office-related activities and arrangements involving the CEO. • Support the Office Manager with administrative tasks and projects as required. • Undertake other duties and responsibilities reasonably associated with the position. What You’ll Need To Succeed • 5-8 years of relevant experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role. • Previous experience supporting a senior executive is preferred. • Excellent written and verbal communication skills in English and preferably French • Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel. • Excellent organizational and time-management skills. • Strong attention to detail and accuracy. • Ability to prioritize and manage multiple tasks simultaneously. • Strong written and verbal communication skills. • Ability to work independently and meet deadlines. • Strong interpersonal skills and ability to interact effectively with individuals at different levels of the organization. • Ability to handle confidential information with discretion. • Proactive and solution-oriented approach. • Flexibility and ability to adapt to changing priorities. What We Can Offer You With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day. We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts. Using GenAI in Your Application Process To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations. We Invite All Applicants to Apply It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity. We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status. Show more Show less

5-8 years of relevant experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role. Previous experience supporting a senior executive is preferred. Excellent written and verbal communication skills in English and preferably French. Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Ability to prioritize and manage multiple tasks simultaneously. Strong written and verbal communication skills. Ability to work independently and meet deadlines. Strong interpersonal skills and ability to interact effectively with individuals at different levels of the organization. Ability to handle confidential information with discretion. Proactive and solution-oriented approach. Flexibility and ability to adapt to changing priorities.

Executive Support: Provide day-to-day administrative support to the CEO. Coordinate and maintain the CEO’s calendar, appointments, meetings, and commitments. Schedule and coordinate internal and external meetings, ensuring all logistical requirements are addressed. Prepare meeting agendas, presentations, reports, correspondence, and other documents as required. Monitor outstanding tasks and follow up with relevant individuals to ensure timely completion. Assist the CEO with administrative requests and ad hoc assignments. Communication and Coordination: Manage and organize correspondence, emails, and other communications as required. Ensure matters requiring the CEO’s attention are appropriately highlighted and followed up. Liaise with internal departments and employees to coordinate requests and obtain required information. Travel and Event Coordination: Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, and itineraries. Assist with last-minute changes or adjustments to travel and meeting arrangements. Ensure CEO’s expenses are uploaded weekly for reimbursements. Office and Administrative Support: Coordinate with the Office Manager on administrative and operational matters related to the Executive Office. Assist with office-related activities and arrangements involving the CEO. Support the Office Manager with administrative tasks and projects as required. Undertake other duties and responsibilities reasonably associated with the position.