Head of Operations (6-Month Contract)

Job Purpose The Head of Operations – Physical AI will act as a key operational partner to a senior executive, ensuring effective management of priorities, executive requests, team coordination, and day-to-day operations. The role focuses on executive office management, structured communication, document preparation, team coordination, legal pipeline management, operational cadence, and organizational build-out, supporting multiple concurrent technology programs, partnerships, and government workstreams. The successful candidate will help establish a scalable operating system, improve visibility across workstreams, and support the transition from the current secondment team to the permanent organization. Key Responsibilities • Manage and prioritize inbound requests, meetings, partner approaches, and executive requests. • Ensure meeting discipline by establishing clear purpose, agendas, and required participants. • Prepare executive-level briefings, presentations, documents, and other materials. • Manage document review cycles to ensure high-quality outputs and efficient executive review. • Own and track the NDA and legal-review pipeline in coordination with the corporate legal team. • Manage the secondment team, including work allocation, weekly operating cadence, and follow-up. • Maintain cross-functional action trackers and decision logs. • Track engineering workstream deliverables, risks, and key dependencies and escalate relevant matters to the VP. • Support the development of the permanent organization, including role definitions, recruitment pipelines, interviews, and transition planning. • Develop and maintain playbooks, trackers, templates, and processes to support knowledge transfer and long-term continuity. Qualifications & Experience • 8–12 years of relevant professional experience. • Experience as a Consulting Engagement Manager / Associate Partner, Chief of Staff, or in a similar senior executive office role. • Strong experience in operations, program management, consulting, or executive office management. • Exceptional structured writing and presentation skills, with the ability to produce executive-quality materials efficiently. • Strong process and organizational skills, including pipeline management and operating cadence design. • Experience working closely with legal teams and senior stakeholders. • Strong ability to manage multiple priorities and concurrent workstreams. • High level of discretion, professionalism, and stakeholder management skills. Show more Show less

8–12 years of relevant professional experience. Experience as Consulting Engagement Manager / Associate Partner, Chief of Staff, or in a similar senior executive office role. Strong experience in operations, program management, consulting, or executive office management. Exceptional structured writing and presentation skills, with the ability to produce executive-quality materials efficiently. Strong process and organizational skills, including pipeline management and operating cadence design. Experience working closely with legal teams and senior stakeholders. Strong ability to manage multiple priorities and concurrent workstreams. High level of discretion, professionalism, and stakeholder management skills.

Manage and prioritize inbound requests, meetings, partner approaches, and executive requests. Ensure meeting discipline by establishing clear purpose, agendas, and required participants. Prepare executive-level briefings, presentations, documents, and other materials. Manage document review cycles to ensure high-quality outputs and efficient executive review. Own and track the NDA and legal-review pipeline in coordination with the corporate legal team. Manage the secondment team, including work allocation, weekly operating cadence, and follow-up. Maintain cross-functional action trackers and decision logs. Track engineering workstream deliverables, risks, and key dependencies and escalate relevant matters to the VP. Support the development of the permanent organization, including role definitions, recruitment pipelines, interviews, and transition planning. Develop and maintain playbooks, trackers, templates, and processes to support knowledge transfer and long-term continuity.