PMO Project Manager

Duties and Responsibilities • Act as the CEO Office / PMO project coordinator for corporate restructuring, strategic initiatives and cross-functional business projects. • Coordinate project activities across internal departments and external consultants, lawyers, tax advisers, auditors, banks, authorities and other stakeholders. • Support the planning and execution of projects relating to SPV formation, unit de-linking, holding structures, legal-entity changes and other corporate initiatives. • Translate consultant recommendations and management decisions into structured project plans, action items, owners, deadlines, dependencies, milestones and decision points. • Coordinate project workflows and ensure activities remain aligned with agreed scope, timelines, deliverables and priorities. • Review project inputs and ask relevant questions to clarify assumptions, requirements, documentation, dependencies, risks and timelines. • Maintain the master project tracker, action register, decision log, risk/dependency log, milestone tracker and weekly PMO status dashboard. • Conduct regular follow-ups with Finance, Legal, Sales/Admin, Operations, IT/ERP, consultants and other departments to ensure timely completion of assigned actions. • Monitor project progress, identify delays, gaps, dependencies and potential risks and escalate material issues to the CEO with facts, impact, options and recommended next steps. • Coordinate project meetings, prepare Minutes of Meeting (MOMs), action trackers, project updates, management reports and consultant follow-up notes. • Track deliverables, approvals, documentation and decisions to ensure projects have a clear and auditable record from initiation through completion. • Support the CEO and senior management with project reporting, status analysis, coordination and follow-up across multiple concurrent initiatives. • Ensure confidential business, financial, legal and family-business information is handled with a high degree of discretion and professionalism. Required Qualifications and Skills • Bachelor’s Degree in Business Administration, Finance, Commerce, Law, Management, Engineering or a related field. • Preferred: PMP, PRINCE2, PMO, project-management, corporate-services or governance certification/qualification. • Minimum 5 years of experience in Project Management, PMO, Project Coordination or Strategic Projects, including at least 3 years of UAE/GCC experience. • Previous experience within Real Estate is strongly preferred, particularly in coordinating cross-functional strategic projects from a Head Office / Corporate Office environment. • Proven experience coordinating projects involving multiple internal departments and external consultants/advisers. • Strong experience with project planning, action tracking, stakeholder coordination, reporting, risk/dependency tracking and project follow-up. • Hands-on proficiency in Advanced Microsoft Excel, PowerPoint, Word and Outlook. • Experience with MS Project, Monday.com, Smartsheet, Asana or similar PM/project-tracking platforms. • ERP or CRM exposure is preferred, particularly experience coordinating projects involving ERP implementation, process changes or system-related initiatives. Key Skills • Strong PMO, project-management and project-coordination discipline. • Ability to convert strategic objectives, consultant recommendations and management decisions into structured project plans and actionable workstreams. • Strong understanding of project milestones, dependencies, deliverables, risks, issues, actions and decision points. • Strong business acumen, logical reasoning, analytical ability and attention to detail. • Ability to identify gaps, challenge unclear inputs professionally and ask the right questions. • Strong cross-functional coordination across Finance, Legal, Sales/Admin, Operations, IT/ERP, consultants and senior management. • Excellent follow-up discipline with a strong closure and accountability mindset. • Ability to manage multiple projects, priorities and stakeholders simultaneously. • Strong capability in preparing MOMs, project trackers, dashboards, decision logs, risk registers and management/CEO updates. • Confident English communication with the CEO, department heads, consultants, lawyers, advisers and external stakeholders. • Dynamic, assertive, organised, presentable and commercially practical. • Strong stakeholder-management and escalation judgement. • High level of confidentiality, discretion, ownership and professional maturity. Language Skills Fluent Verbal Skills at Arabic and English. Well versed at written English for communication, documentation and presentation skills. Other Details: Working days and hours: Sunday to Friday (9 hrs/day - 5.5 days/week) 8:30 until 17:30 (or based on project/client requirements) Location & Mobility: Currently based in Ajman, UAE or willing to relocate to Ajman, United Arab Emirates (Full-time). Allowances / Benefits: As per company policy and UAE labour law. Bonuses: As per company policy and performance. BY TALENTAC SOLUTIONS Show more Show less

Bachelor’s Degree in Business Administration, Finance, Commerce, Law, Management, Engineering or a related field. Preferred: PMP, PRINCE2, PMO, project-management, corporate-services or governance certification/qualification. Minimum 5 years of experience in Project Management, PMO, Project Coordination or Strategic Projects, including at least 3 years of UAE/GCC experience. Previous experience within Real Estate is strongly preferred, particularly in coordinating cross-functional strategic projects from a Head Office / Corporate Office environment. Proven experience coordinating projects involving multiple internal departments and external consultants/advisers. Strong experience with project planning, action tracking, stakeholder coordination, reporting, risk/dependency tracking and project follow-up. Hands-on proficiency in Advanced Microsoft Excel, PowerPoint, Word and Outlook. Experience with MS Project, Monday.com, Smartsheet, Asana or similar PM/project-tracking platforms. ERP or CRM exposure is preferred, particularly experience coordinating projects involving ERP implementation, process changes or system-related initiatives.

Act as the CEO Office / PMO project coordinator for corporate restructuring, strategic initiatives and cross-functional business projects. Coordinate project activities across internal departments and external consultants, lawyers, tax advisers, auditors, banks, authorities and other stakeholders. Support the planning and execution of projects relating to SPV formation, unit de-linking, holding structures, legal-entity changes and other corporate initiatives. Translate consultant recommendations and management decisions into structured project plans, action items, owners, deadlines, dependencies, milestones and decision points. Coordinate project workflows and ensure activities remain aligned with agreed scope, timelines, deliverables and priorities. Review project inputs and ask relevant questions to clarify assumptions, requirements, documentation, dependencies, risks and timelines. Maintain the master project tracker, action register, decision log, risk/dependency log, milestone tracker and weekly PMO status dashboard. Conduct regular follow-ups with Finance, Legal, Sales/Admin, Operations, IT/ERP, consultants and other departments to ensure timely completion of assigned actions. Monitor project progress, identify delays, gaps, dependencies and potential risks and escalate material issues to the CEO with facts, impact, options and recommended next steps. Coordinate project meetings, prepare Minutes of Meeting (MOMs), action trackers, project updates, management reports and consultant follow-up notes. Track deliverables, approvals, documentation and decisions to ensure projects have a clear and auditable record from initiation through completion. Support the CEO and senior management with project reporting, status analysis, coordination and follow-up across multiple concurrent initiatives. Ensure confidential business, financial, legal and family-business information is handled with a high degree of discretion and professionalism.